Satisfactory Academic Progress

Revised:    January 5, 2017

Brigham Young University-Idaho is required to establish satisfactory academic progress (SAP) standards for its federal financial aid recipients in accordance with the U.S. Department of Education regulations. These standards ensure that only those recipients demonstrating satisfactory progress toward the completion of their educational programs continue to receive financial aid. This policy applies to federal financial aid and most BYUI scholarships.

Students are held responsible for knowing SAP eligibility criteria and their status at the end of each semester. Students should contact the Student Financial Aid Office if questions occur.

REQUIREMENTS:

Whether a student is considered to be making SAP depends on successful completion of courses (credit hours), cumulative grade point average (GPA), and maximum time limits to complete his or her program. Students must meet all the requirements listed below:

  • Pace (Completion Requirement) – A student must have earned credits equal to at least 67% of the total cumulative program applicable credits attempted (measured as credits earned ÷ credits attempted). Students earning less than 67% may be denied further aid.

    Attempted credits are defined as all program applicable credits appearing on the student’s official transcript regardless of the grade assigned. This includes, but is not limited to, progress (A, B, C, D, P) and non-progress (F, I, W, UW, T, NR) grades, special exams, AP, CLEP, IB, vertical, transfer, retakes, consortium, and academic renewal credits.

    Earned credits are defined as program applicable credits successfully completed with final grades of A, B, C, D, or P according to BYU-Idaho’s Academic Policy. A student is allowed to retake a course based on the requirements of the Student Records & Registration Office. Audit and non-credit classes are ineligible for financial aid and do not count in SAP calculations.
  • Grade Point Average Requirements – Financial aid recipients must maintain at least a 2.0 Cumulative GPA. Students earning less than a 2.0 may be denied further aid.
  • Maximum Time Frame Limit Requirements – A student’s eligibility for financial aid will be terminated at the point when a student will be unable to complete his or her program within 150% of the total credits required. Refer to the BYUI Academic Catalog which can be found online at www.byui.edu/catalog for required credits for your program. All attempted program applicable credits are counted, whether or not financial aid was received, including transfer hours accepted for credit, AP, IB, CLEP, vertical, special exam, retakes, and credits granted academic renewal.

Measured in 3 steps example:

  • Step 1: Credits required for declared program is 120 program applicable credits – earned program applicable credits = remaining credits needed for program,
  • Step 2: Maximum time frame for Bachelors Degree of 180 program applicable credits – attempted program applicable credits = remaining credits until 150% point is reached,
  • Step 3: If remaining credits from Step 1 is greater than remaining credits from Step 2, the student will be considered unable to complete his program with the 150% maximum time limit.
  • Academic Standing/Earned Degree – At the time of evaluation, students who meet the previously listed SAP requirements but are on academic warning or probation will be placed on SAP warning. If the prior financial aid sap status was warn and the student has an academic standing of warn, probation, suspend, or dismissal; the student will be placed on SAP suspend. If academic records are amended after the evaluation has been completed, a new evaluation may be completed using the amended data. Results of this new evaluation will replace the student’s original SAP status.

DECISION PROCESS:

These rules are applied uniformly to all students for all periods of enrollment whether or not aid has been received previously.

  • Newly Admitted/Transfer Students – Newly admitted students, including entering freshmen or transfer students, are eligible to receive federal financial aid. Their progress will be evaluated at the next evaluation period following their first enrollment at BYU-Idaho.
  • Timing of Evaluation of Academic Progress – A financial aid recipient’s cumulative pace (completion rate), GPA, and maximum time frame is evaluated after each semester or term following the student’s first term of enrollment as a regular degree-seeking student or at the point of awarding aid. At that time, a student will either be in good standing, be placed on warning, or suspended from financial assistance for future enrollment periods. Students will be notified by the Student Financial Aid Office if they are placed on warning or suspension status for financial aid.

FINANCIAL AID SATISFACTORY ACADEMIC PROGRESS STATUS:

  • Warning Status – Warning status will not prevent the student from receiving financial aid. This status is meant to inform the student of potential academic problems and provide time for corrective action. The first time a student does not meet the SAP requirements for pace (completion), GPA requirements, and specific academic standing requirements, a student will receive a warning status. If after the next evaluation period the student has not met all the minimum requirements, the student will go to suspended status and will become ineligible for federal aid.
  • Suspended Status – Students who do not meet the minimum progress standards will become ineligible for future federal financial aid.

    Eligibility is reestablished after the student improves their academic record to meet the minimum standards or an appeal due to unusual and/or mitigating circumstances is approved.
  • Probation Status – Students who have been placed on Suspended Status and have an appeal that is approved by the Financial Aid Appeals Committee will be placed on Probation Status. With this status, students will be able to receive financial aid for the subsequent semester. Students will be required to meet the standards by the end of the subsequent semester or meet the academic plan set by the Financial Aid Appeals Committee. If the academic plan is met, the student will continue on Probation Status.

APPEAL OPTIONS:

  • Appeals and Reinstatement – Students may appeal their suspension status if unusual and/or mitigating circumstances affected academic progress. Such circumstances may include:
    • Severe illness or injury to the student or an immediate family member,
    • Death of a student’s relative,
    • Student activation into military service,
    • Interpersonal difficulties with friends, roommates, or family members,
    • Difficulty balancing work, family responsibilities, etc., and school,
    • Financial difficulties,
    • A learning or functional disability,
    • House Fire,
    • Victim of a violent crime,
    • Change of major has impacted the Maximum Time Frame requirement, or
    • Other circumstances as deemed appropriate for consideration by the SAP Appeals Committee.

Requests for an appeal must be submitted with an Appeal Form to the Financial Aid Appeals Committee. Appeal Forms will be automatically added to your Financial Aid portal or by contacting our office. Your submission should explain in detail why you failed to meet the minimum academic standards, what unusual and/or mitigating circumstances caused the failure and how your situation has improved. You may be required to provide 3rd party documentation, an academic plan, or other documentation.

Appeals should be received by the committee no later than 10 days before the last day of the term. An appeal cannot be processed after the end of a semester.

Committee decisions will be sent to the student by mail or by electronic means. Appeal approvals will give the conditions and time frame for maintaining aid eligibility. Denied appeals may be appealed to the Director of Financial Aid.