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New Employee Checklist

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Workday Onboarding
You will receive a one-time login to Workday via email to complete the Workday onboarding process. All steps must be finished in one sitting.

  • Welcome to Onboarding
  • Enter Personal Information
  • Change Emergency Contact Information
  • What to do next - Read instructions and then click "submit" to continue 
  • Review Documents - Read through each document to understand the implications and then select "I Agree"
  • Complete Federal and State Withholding
  • Conflict of Interest or Conflict of Time Commitment Declaration statement
  • Enter Payment Elections       
  • Complete Form I-9 Section 1: Employee Information and Attestation
  • Edit Government IDs
  • Enter Contact Information
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Human Resources Office
  • Bring acceptable forms of identification to have Section 2 of the I-9 completed. Acceptable I-9 Identification
  • Receive Parking Permit Authorization form to obtain your permit from Parking Services (additional information provided in next section)
  • Full-time employees attend New Employee Orientation (typically on the Wednesday after your start date). 
    • Benefits Office - (208) 496-1711;
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On Your Own
  • Create Username and Password for mybyui
  • Complete Privacy Training: Log into mybyui, select the Employee tab, scroll down and select Privacy and Information Security Training (score of 100% is required)
  • Notify your Department Chair or Supervisor when the Privacy Training has been completed. 
  • Review Fire and Safety Training
  • Employee Picture in the library photo lab, (208-496-7232; MCK 358)
  • Obtain BYU-Idaho I-Card/Proxi Card through BYU-Idaho, (208-496-1411; KIM 130)
  • Turn in authorization form to Parking Services (208-496-3030; KIM 150H) to receive parking permit
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Supervisor Authorizations
The following sections are to be completed by your supervisor. Be sure to direct your supervisor to complete these items.

  • Accounting - Approve cash fund and signature authority through BYU-Idaho, (208-496-1411; KIM 130)
  • Grant access to special systems - Log into mybyui, select the Employee tab, scroll down and select Supervisor approval For Access To Special Systems (this gives the employee the Faculty tab, Workday administrative security, etc.).
  • Request security for employee through Locks & Keys (208-496-2551)
  • Credit Cards or Purchasing Cards through Valerie Gutierrez, (208-496-1901; KIM 290)
  • For Adjunct Faculty employees, enter Period Activity Pay for the semester
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Supervisor Assignments
  • Dress & Grooming - Review appropriate dress standards and any specific requirements
  • Safety - Provide safety training including exits and first aid stations or supplies
  • Job Description - Review job responsibilities and departmental practices and procedures
  • Time & Attendance - Review leave policies, time and attendance reporting practices, and availability of payroll notification.

Technology Requests for New Hires

  • If someone is moving out of an office in order to make room for the new hire, please read and complete the following form:

    Office Move Out Form

  • If someone is retiring and the new hire is "taking their place":
    • Please contact your department’s Technology Support Coordinator (TSC) to discuss what will happen with the retiree's computer.
      • If you don’t know who your department’s TSC is, please call 1411.
  • If a new hire needs a:

Additional Resources