Workday Onboarding

You will receive a one-time login to Workday via email to complete the onboarding process. All steps must be finished in one sitting. Adjunct employees will complete onboarding in the HR office.  

  • Welcome to Onboarding
  • Enter Personal Information
  • Change Emergency Contact Information
  • Edit Government IDs
  • What to do next - Read instructions and then click "submit" to continue 
  • Enter Contact Information
  • Complete Federal and State Withholding
  • Review Documents
  • Enter Payment Elections
  • Enter Dependents 
  • Conflict of Interest or Conflict of Time Commitment Declaration statement
  • Create Username and Password
  • Take the BYU-Idaho Information Privacy Training
  • Complete Form I-9 Section 1: Employee Information and Attestation (Due to Covid-19, this step may be handled differently)

Human Resources Office

  • Bring acceptable forms of identification to have Section 2 of the I-9 completed. Acceptable I-9 Identification: https://www.uscis.gov/i-9-central/acceptable-documents
  • Receive Parking Permit Authorization form to obtain your permit from Parking Services (additional information provided in next section)
  • Full-time employees attend New Employee Orientation (typically on the Wednesday after your start date) conducted by the HR Benefits Team (208-496-1711; benefits@byui.edu). 

On Your Own

  • Create Username and Password for mybyui if not already completed:  https://web.byui.edu/Username/CreateUsername.aspx
  • Complete Privacy Training: In Workday, select "Learning" worklet, then under "Required for You" select "InformationPrivacy Training" and "Begin" (score of 100% is required)
  • Notify your Department Chair or Supervisor when the Privacy Training has been completed. 
  • Review Fire and Safety Training: http://www.byui.edu/university-operations/facilities-management/safety-training
  • Get employee picture taken by Jeff Smith (208-496-7232; McKay Library 358)
  • Obtain BYU-Idaho I-Card/Proxi Card through the Accounting Services office (208-496-1411; Kimball 130)
  • Turn in Parking Permit Authorization form to Parking Services (208-496-3030; Kimball 150H) to receive parking permit

Supervisor Authorizations

The following sections are to be completed by your supervisor. Be sure to remind your supervisor to complete these items. 

  • Approve cash fund and signature authority through the Accounting Services office (208-496-1411; Kimball 130)
  • Grant access to special systems - Log into mybyui, select the Employee tab, scroll down and select Supervisor Approval for Access to Special Systems (this gives the employee the Faculty tab, Workday administrative security, etc.)
  • Keys - Request security through Locks and Keys (208-496-2551) for employee at this link: http://www.byui.edu/university-operations/facilities-management/access-control 
  • Credit Cards or Purchasing Cards through Valerie Gutierrez (208-496-1901; Kimball 290)
  • For Adjunct Faculty employees, enter Period Activity Pay for the semester

Supervisor Assignments

Technology Requests for New Hires

Additional Resources

Legal Information

Forms
Legal Notices