Hiring Employees - Human Resources

BYU-I Resources, information and guidelines for hiring employees. Look at instructions for hiring full-time, staff, and temporary employees.

Hiring Instructions

Position Approval
Post Job: Work out details/timeline with Department
Un-post Job: Request finalists from Department
Preliminary Skype/phone interviews--narrow the candidates down to 3 finalists
Obtain Pre-Interview Clearances
Schedule interviews for final candidates
Hold on-campus interviews
Hold Department Decision Meeting
Final Decision Meeting
Send Final Clearance document
After Board approval is obtained, offer will be extended to candidate and regrets to finalists
Prepare contract and coordinate onboarding process

Create a job requisition in Workday with all required fields, as well as the following:
- Justification
  - Explain if it is a new position, replace a leaving employee, or a repurposed FTE.
  - Provide the name of a leading candidate if applcable.
- Job Description Summary
  - Job Description
Provide the breakdown of responsibilities as well as the education and work experience requirements.
Once submitted, the job requisition routes through the required line management and Human Resources for approval.
After Vice President approval, the requisition routes to the Recruiting Coordinator who submits the requisition for review during President's Council.
Approved requisitions are communicated to Human Resources.
Human Resources will coordinate the hiring process with the hiring manager.
Human Resources completes a background check and an ecclesiastical endorsement for final candidates.
Human Resources coordinates the final offer with the hiring manager.
On or before the first day of work, the new employee must complete the Workday onboarding process, which includes bringing original forms of identification to the Human Resources office to complete the Form I-9.
A new employee orientation will be scheduled, typically within the first week of employment.

To access the Employment Proposal Form, please refer to the Hiring Employees Forms page. Employee Forms

Department identifies potential candidate
Candidate fills out an application
Background Check and Ecclesiastical Endorsement are completed by the Human Resources Department after the application is completed
Candidate interviews with College Dean
Department is notified to formally offer the position to the candidate
Department inputs the course and load information in Workday
Contract generated and information sent to payroll
Candidate completes the necessary steps for onboarding in Workday

Guidelines

Temporary employees can be employed for up to 14 weeks with line management approval. Longer periods of time require President's Council approval using the job requisition process in Workday. On-Call employees who work sporadically can be used on an ongoing basis with line management approval. If there is any job related training required (i.e. authorization to drive BYU-I vehicles, FERPA training, online training, etc.), wages must be paid for the time spent.

Student employees become ineligible for student employment at the end of the pay period in which they graduate. However, they may transition to a temporary employment status following the standards listed above. These situations should include consideration of the total number of hours worked by an individual because it is important that temporary employees do not exceed a maximum of 1,500 hours per year. The full policy regarding temporary employment can be found in the University Policies on the Human Resources webpages (2.2 L. Temporary Employment).

Instructions

1. To request a temporary hire, email the following information for each hire to Human Resources at employment@byui.edu:

Temporary employee's full name
Job Title
Basic contact information (phone, email, etc.)
Ward and bishop's information
Supervisor for this person
Hourly wage
Payroll account code
Start date
Expected end date, if applicable

2. Human Resources completes a background check and an ecclesiastical endorsement (even for students who are transitioning). 3. Once completed, you will be notified and can then finalize a job offer (offers before this point are considered contingent only). 4. On or before the first day of work, the new employee must complete the Workday onboarding process, which includes bringing original forms of identification to the Human Resources office to complete the Form I-9 (if this paperwork is not complete, the individual cannot start working).

Interview Resources

The following documents are for hiring managers and supervisors to read and use when in the process of conducting interviews for open positions within their departments. The documents below refer to BYU-Idaho employment laws, guidelines, and types of interviews questions.

Download Resources

BYU-I Interview Guidelines Behavior Based Interview Questions Case Study Based Interview Questions Value Based Interview Questions Counseling With Our Councils

Hiring Instructions

Full Time Faculty

Staff & Administration

Adjunct

Temporary Employees

Interview Resources