New Employee Checklist

Workday Onboarding

You will receive a one-time login to Workday via email to complete the Workday onboarding process. All steps must be finished in one sitting.  

  • Welcome to Onboarding
  • Enter Personal Information
  • Change Emergency Contact Information
  • What to do next - Read instructions and then click "submit" to continue 
  • Review Documents - Read through each document to understand the implications and then select "I Agree"
  • Complete Federal and State Withholding
  • Conflict of Interest or Conflict of Time Commitment Declaration statement
  • Enter Payment Elections       
  • Complete Form I-9 Section 1: Employee Information and Attestation
  • Edit Government IDs
  • Enter Contact Information

Human Resources Office

  • Bring acceptable forms of identification to have Section 2 of the I-9 completed. Acceptable I-9 Identification: https://www.uscis.gov/i-9-central/acceptable-documents
  • Receive Parking Permit Authorization form to obtain your permit from Parking Services (additional information provided in next section)
  • Full-time employees attend New Employee Orientation (typically on the Wednesday after your start date). 
    • Benefits Office - (208) 496-1711; benefits@byui.edu

On Your Own

  • Create Username and Password for mybyui: https://web.byui.edu/Username/CreateUsername.aspx
  • Complete Privacy Training: Log into mybyui, select the Employee tab, scroll down and select Privacy and Information Security Training (score of 100% is required)
  • Notify your Department Chair or Supervisor when the Privacy Training has been completed. 
  • Review Fire and Safety Training - http://www.byui.edu/university-operations/facilities-management/safety-training  
  • Employee Picture taken by Jeff Smith, (208-496-7232; MCK 358)
  • Obtain BYU-Idaho I-Card/Proxi Card through the Bursar Office, (208-496-1900; KIM 130)
  • Turn in authorization form to Parking Services (208-496-3030; KIM 150H) to receive parking permit

Supervisor Authorizations

The following sections are to be completed by your supervisor. Be sure to direct your supervisor to complete these items. 

  • Accounting - Approve cash fund and signature authority through the Accounting Office, (208-496-1900; KIM 130)
  • Grant access to special systems - Log into mybyui, select the Employee tab, scroll down and select Supervisor approval For Access To Special Systems (this gives the employee the Faculty tab, Workday administrative security, etc.).
  • Keys - Request security for employee through Locks & Keys (208-496-2551) at this link: http://www.byui.edu/university-operations/facilities-management/access-control 
  • Credit Cards or Purchasing Cards through Valerie Gutierrez, (208-496-1901; KIM 290)
  • For Adjunct Faculty employees, enter Period Activity Pay for the semester

Supervisor Assignments

  • Dress & Grooming - Review appropriate dress standards and any specific requirements
  • Safety - Provide safety training including exits and first aid stations or supplies
  • Job Description - Review job responsibilities and departmental practices and procedures
  • Time & Attendance - Review leave policies, time and attendance reporting practices, and availability of payroll notification at www.byui.edu/financial-services

Additional Resources