Scheduling of ward activities is based around the academic schedule. The academic course schedule has to be published and synchronized with the event scheduling database prior to booking ward activities. A basic template of when that should happen for each semester is shown in the chart below:
| SEMESTER | PUBLICATION DATE |
| Winter Semester | July 1 |
| Spring Semester | November 1 |
| Fall Semester | March 1 |
Check the red letter information on the BYU-Idaho Calendar for specific beginning and end dates for each semester. Dates when school would not be in session are also noted along with a listing of major events being held on the campus.
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