Skip to main content

EMS and Outlook Integration

Save time by integrating Virtual EMS with calendar functions on Outlook.

Event Planning Options

Use room scheduling functions in Virtual EMS with the calendar features on Microsoft Outlook to save time. Contact the Scheduling Office (496-3120) for the appropriate process.

There are two planning options:

Virtual EMS:

Virtual EMS and Outlook Integration


Outlook Integration with Virtual EMS

The Virtual EMS access can be used on any computer at

Outlook access is only available to PCs and requires an additional installation by following these instructions (PDF). You need not print the document, just read the text and links.

CAUTION: To avoid breaking the connection between EMS and Outlook, events originating as a Virtual EMS reservation must be edited through the EMS access; events started in Outlook, must be edited through Outlook. See EMS & Outlook Integration FAQs for more details.

If you are authorized to work on a calendar on behalf of another employee

  • have the owner grant you Editor permission and check the "Folder owner" checkbox 
  • be designated as a delegate within Virtual EMS by requesting permission through the Scheduling Office.

Access to rooms is customized. If you have unique needs or questions, please contact the Scheduling Office.

Employee Scheduling Resources

Get started by planning in advance with the Scheduling Office.
Questions about how and when to schedule a room and additional support.
Helpful videos about event ticketing, ushering, and event publishing.
Add locations to an occurrence, change locations, dates, and more.