Use room scheduling from EMS along with the calendar fuctions on Outlook to save time. Contact the Scheduling Office (496-3120) for the appropriate process.

There are two planning options:

Virtual EMS:


The Virtual EMS access can be used on any computer at

Outlook access is only available to PCs and requires an additional installation by following these instructions (PDF). You need not print the document, just read the text and links.

CAUTION: To avoid breaking the connection between EMS and Outlook, events originating as a Virtual EMS reservation must be edited through the EMS access; events started in Outlook, must be edited through Outlook. See Frequently Asked Question for more details.

If you are authorized to work on a calendar on behalf of another employee

  • have the owner grant you Editor permission and check the "Folder owner" checkbox 
  • be designated as a delegate within Virtual EMS by requesting permission through the Scheduling Office.

Access to rooms is customized. If you have unique needs or questions, please contact the Scheduling Office.