Let us save you time by centralizing your scheduling needs. The Event Management System (EMS) software used at BYU-Idaho is an efficient tool for single-entry data of events for scheduling rooms, adding resources and publishing the event to the online, public BYU-Idaho calendar.

  1. University policies apply to events on campus. Please be familiar with the General Guidelines for facility use.
  2. Know what you are planning. Acknowledging in advance what resources will be needed is becoming as critical as finding open space. The Event Planning tips and checklist may be useful (especially if you are working with student organizers who are new to the world of events).
  3. Contact the Scheduling Office to initiate your request.

NOTE: If your proposed event involves an audience beyond your normal stewardship (i.e. high school students, BYU-Idaho students campus-wide, or community) or if you are proposing co-sponsoring an event with an outside entity, additional clearances will be required. Use the attached list of questions to submit your plans.

Schedule a Room

See Also

Employee Frequently Asked Questions

Virtual EMS Tips

EMS and Outlook Integration