Virtual EMS Instructions

Each current BYU-Idaho student and employee has an account to use for online scheduling through Virtual EMS. The account is automatically activated upon first login. 


1. Log In

Login at scheduling.byui.edu using your BYU-Idaho network ID and password. When logged in, your name will appear in the right corner of the black bar.

View of Log In screen


2.  Identify Search Needs 

The reservation templates available to you are listed under My Reservation Templates. For example, students are assigned a template called Study/Practice Rooms. (Optional, to learn about the booking rules associated with each template, click on about). Identify the desired template and click on book now

Reservation template options

Select the desired date and time by using the calendar and time pickers or typing in the field spaces. (Students scheduling of study/practice rooms is restricted to two business days in advance and maximum of three hours per booking. Because of demand for rooms, back-to-back requests are not permitted.)

Date Time fields

Optional: Modify the location to narrow search to specific buildings by clicking on the Locations Add/Room link.

LocationSearch

Please also indicate how many people are planning to attend to help find space with appropriate capacity.

After making your entries, click on the  Search button


3. Select Space

From the Room Search Results select the room desired by clicking on the Green add signgreen plus sign.  The selected room/s will move to the top of your screen. If you want to remove a room selection, click on the minus signred minus sign.

Hint: If no rooms are currently available in your LIST, switch to the SCHEDULE view to see when rooms are open in other blocks of time.

Room Search Results

To continue, click on the Next Step button.

Next step button


4. Provide Reservation Details

Fill in all required fields indicated by an astericks (*). including 1st contact's name, phone, and email address.  TIP: For best response time, the event name for a student study session should be the student's last Name followed by the word "Study" and the subject (i.e. Smith: Study BIO322). 

Required Fields


5. Finish Creating Reservation

To submit your request, click on the Create Reservation button. 

Create Reservation button



Your request will be reviewed and a confirmation emailed back to you. Please print out your confirmation and take it with you as proof of your reservation when occupying the room.

If your plans change so you no longer need the room, please cancel by using the "My Events" listing in the sidebar. Cancelling an unneed booking will reopen the space so it is available to others. You may also contact the Scheduling Office for assistance at 208-496-3120 or email scheduling@byui.edu