Summary
This training is required for all employees (full, part-time, and student), regardless of whether they need "expanded computer access" (i.e. access to CX/Jenzabar, iSeries, faculty webpages, etc.). In general, the training deals with "information privacy" laws and the university's applicable policies. (Please note: This training must be completed before an employee can receive "expanded access" to university computer systems.)
Access
On-Going Employees: Current/on-going employees (full, part-time, and student) can access the Privacy Training through their myBYUI account on the BYU-Idaho homepage.
- Go to your myBYUI account
- Click on the "Employment" tool
- Select the "Employee Online Training" tab
- Click on the "Privacy and Information Security Training" link
- Review the attached material by choosing "Start Course"
- Take the brief test
- Go to your myBYUI account
- Click on the "Workday" tab
- Click on the "Menu" option in the upper left corner
- Select the "Learning" tab
- Select "My Learning" and choose the "Information Privacy Training (FERPA)"
- Review the attached material by choosing "Start Course"
- Take the brief test
Expanded Access
If an employee needs "expanded access" to special computer systems on campus (i.e. iSeries, Jenzabar [CX], Faculty webpage, etc.), a supervisor will log-in to myBYUI and click on the "employee" tab. Then click on the link entitled "Supervisor Request for Special System Access." Provide the necessary information.
PLEASE NOTE: Before a supervisor can grant expanded system access to an employee, that supervisor will need to be added to a database of authorized users. To be added to this database, please contact Patrick Powell in the HR office. Only one regular full-time employee per department (preferably a manager or director) will be able to grant access to special IT systems.
If you have questions or comments, please contact the BYU-Idaho Support Center (ext. 1411) or contact Patrick Powell in Human Resources (ext. 1709).
Review the Employment Law.