Student: International Hiring Process

New Hire Process

As a new employee there are a few things that you need to do before you begin working. Please come to the Human Resources Office with your proper forms of identification (Listed below).

As an international student employee you will first need to have checked in with the International Services Office. Once you have checked in with their office, please bring your Passport, I-20, and I-94 with you to the Human Resources Office before you begin working.

ACA: The ACA Tool shows your current total ACA hours worked. The ACA Forecasting Tool projects the number of ACA hours an employee will have on a specified date and the average weekly hours available until the end of the yearly measurement period.

This is useful to determine how many hours a student can work on his/her on or off-track, between semesters, etc. It helps managers to plan appropriately a student's hours, while keeping them under the 1,300 hour limit.

Time Submission: Check In/Check Out

Select the Time Worklet
Click Check In or Check Out at the bottom of the page, beneath Time Clock
1. A new window will pop up for you to Check In or Check Out.
Verify that Worker, Date, Time and Time Zone information is correct.
1. In the Check In popup window:
  1. If working more than one job, use the drop down menu to select the applicable correct job title in Position.
2. In the Check Out popup window:
  1. If working more than one job, use the drop down menu to select the applicable correct job title in Position.
Enter a comment if necessary
Click OK
Click Done

Submit Time

Click the Time Worklet
Click This Week, Last Week, or Select Week in the Enter Time column (Note: Any one of these options will show a calendar showing all of your time for the week you selected).
Verify that the entered hours are correct and entered for the correct job.
Click the green Submit button
Review the information and click the green Submit button to send to your supervisor for approval.
1. Once you have submitted your time it will be sent to your supervisor(s) or department timekeeper(s) for approval. You will see an Up Next message appear after submitting your time. This informs you who will be approving the time submission and what processes remain.
  
  Notes: The time blocks on the calendar view are formatted to show the submission and approval status:
  
  Grey Striped: Time that needs to be submitted.
  
  Solid Grey: Submitted time that has not yet been approved by the supervisor.
  
  Green: Approved time
  
  Yellow: Time was not approved by supervisor, and was sent back for editing.

PayStub

Your Paystub is useful for many different things. It is mainly a proof of employment and address. To find your Paystub:

Login to Workday
Select the Pay Worklet
Select Payslips
View one of your Payslips
Select Print Payslip Image
Click on your profile picture in the top right hand corner
Select Notifications in the drop down menu
It will then appear once it is ready to print

Direct Deposit

Login to Workday
Select the Pay Worklet
Select Payment Elections under the Actions column
To Add account information select
Fill in all required fields
Click Done

Privacy Training

BYU-Idaho considers maintaining the security and confidentiality of private information a matter of highest priority. Many Employees are granted or have access to such information, and all employees are required to agree in writing that they will preserve the security and confidentiality of this information.

Log into www.byui.edu
Click on the More tab
Choose Student Employment in the drop down
Click on Privacy Training in the bottom right box

For assistance regarding Two Factor Authentication.

Additional Resources

Employee Information

Workday Training
Holiday Schedule

Legal Information

Forms
University Policies