Sports Activities Policies and Procedures

Eligibility

Some eligibility restrictions are necessary to provide fair opportunities for participation. These restrictions have been developed by BYU- Idaho Administration. Eligibility is different for each program see the Student Services Protocol on the Dean of Students website or call the Student Activities office (208) 496-7300 for more info http://www.byui.edu/dean-of-students/student-services-protocol

Accommodation

BYU-Idaho makes reasonable accommodations for people with disabilities. Every reasonable effort will be made to find ways to assist with any special needs confidentially. To ensure the accessibility of programs and services, we encourage anyone needing information, assistance and/or an accommodation of any kind to contact the Student Activities Office at (208) 496-7442 or contact Disability Services http://www.byui.edu/disability-services

Identification Policy

To participate in any Sports Activities game or event all participants must check-in before they play. Checking in for RecSports or Events always requires a participant to show their BYU-Idaho I-Card, electronically by showing your ID photo on the BYU-Idaho Student Directory, or a government-issued photo identification card. Misuse of an identification card (borrowing, lending, counterfeiting, altering, etc.) is a violation of the BYU Idaho Honor Code.

Competitive Sports and Sports Class participants may also be required to show identification, especially during tryouts or their first classes to verify registration and other requirements are met. 

League Roster Additions

Additions to league rosters may be made only during the regular season. No additions will be accepted during the playoffs unless petitioned and approved. Each petition will review situations on a case-by-case basis.

Illegal Participation

Teams/individuals found to have participants not following the above eligibility policies will be sanctioned. Sanctions may include (but are not limited to) forfeiting contest(s) in which the ineligible person participated, being removed from the league/event, referral to Dean of Students.  

The participant, captain, and team may be required to attend a misconduct meeting to resolve the issue. The Sports Activities staff reserve the right to investigate the eligibility of any participant at any time.

Cost

Participation fees or charges vary within the Sports Activities program. Participants are expected to provide payment when they create or join a team (or individual sport).

See the registration page on https://campusrec.byui.edu/FusionIM for more details.

Captains/individuals who forfeit a game/event may be subject to a $10 forfeit fee which will be charged to their student account. To receive a default rather than a forfeit, the captain must default online at https://campusrec.byui.edu/ by 4:00 PM the day before their scheduled game/event.

Refunds

RecSports & Events: The only way that a player may receive a refund is if their team did not meet the roster requirement and was never assigned to the official league. Players who made it into the official league or event will not receive a refund regardless of their situation.

Competitive sports: There will be no refunds. It is free to try out. If a player gets drafted to a team, agrees to play, takes the competitive quiz and pays the fee they will not be eligible for a refund. The reason for this is that the player would potentially be taking the place of another participant, and therefore should not commit to playing, unless they are certain they can commit.

Default

Any team knowing in advance that they will be unable to play a regularly scheduled contest is provided the opportunity to default the contest. This will result in the team receiving a loss and a “7” for sportsmanship for that contest. When we calculate sportsmanship for the tournament, we will count this as a 7.3 score.

To receive a default, the captain must use the online default button for their game (found on https://campusrec.byui.edu/FusionIM ) by 4:00 PM the day before the contest. The opposing team will then be contacted by the Recreational Sports staff to let them know they do not need to arrive for their scheduled contest.

A team is allowed two defaults per sport per season. Any request after the second default will be counted as a forfeit.

Forfeit

     A forfeited game will be marked as a forfeit in the team standings and the team will receive a “5” sportsmanship rating for the contest. A second forfeit will result in the team’s removal from the league. Three situations will result in a forfeit:

  • Not Enough Players – The team does not have the required number of players to participate in the scheduled game time.
  • Eligibility – One or more of the players participating are ineligible and therefore may not participate. Ineligibility may be due to the player being a roster violator, ruled ineligible for sportsmanship-related issues, etc.
  • Sportsmanship – Game is ended by staff for sportsmanship-related issues.

Game Time

Participants are expected to check-in before their games are scheduled to start. If either team fails to have the minimum number of players required to begin the game, a five-minute grace period will be allowed before a forfeit will be called. If both teams fail to appear, a double forfeit will be declared; each sport requires a specific number of participants to begin a game. These requirements can be found in the specific sport’s rules. It is the coaches/captain’s responsibility to have their team at the game site on time with the minimum number of players required to play 

Safety

               There are inherent risks associated with participating in sports. All participants are expected to have medical insurance before participation in Sports Activities. 

               It is the responsibility of every person participating in sports to ascertain whether they have any health conditions that make it inadvisable to participate in that sport. The University and sports program do not assume that responsibility. Uncertain persons should consult their physician.

             The Sports Activities staff should be notified of all injuries sustained during play. If needed, the participant will be given first aid, referred to a physician and/or the Student Health Center or an ambulance may be summoned to respond to an injury. 

             An accident/injury report will be completed for all injuries. Participants are to follow return to play protocols specified by their health care provider (additionally Jodi Howard, ATC for Competitive Sports). 

             If no return to play protocol is specified participants are to use their judgment to determine when they can return and participate. All participants play at their own risk and are responsible for their injuries.

Inclement Weather

Sports Activities games/events are subject to cancelation due to inclement weather and/or poor field conditions. We will notify captains and participants via email and website of sport or program-wide cancelations no later than 4:00 pm the day of the game/event. Games in progress or those about to start may also be canceled or postponed. 

Dress & Grooming

Participants are required to follow BYU-Idaho dress and grooming standards to participate in Sports Activities.

Indoor activities require BYU-I approved issue shirts and shorts or appropriate exercise pants/sweats. Leggings need to be black, must not be sheer, and may not have any pattern, design, or different colors above the knee.

Outdoor activities do not require approved issue clothing, but clothing must meet the BYU-Idaho dress and grooming standards. Sport-specific adaptations may be made. These adaptations can be found in the specific sport’s rules. For example shorts/pants with no pockets for flag football or wearing sliding pants for softball.

 http://www.byui.edu/student-honor-office/ces-honor-code/dress-and-grooming

Competitive Sports participants are required to wear the issued uniform for their games. Rec Sports and Events participants may provide their own uniform/jersey which may be worn indoors or outdoors provided each team member is wearing the uniform. Call the Student Activities Office at (208) 496-7442 for questions about uniforms

League Play

Leagues can fall into four different categories:

Mixed, Co-Rec, Open, or Gender Specific (Men’s or Women’s)

Co-Rec: As close to 50% of each gender as possible, depending on the sport. Example; Basketball, 3-2 gender ratio; Flag Football, 4 to 4 gender ratio.

Mixed: At least one or more of the opposite gender to play, depending on the sport. Example; Outdoor Soccer, 8-3 gender ratio. Gender ratios can be found in the specific sport’s rules.

Open: Any combination of male and female up to the roster maximum. 

Men’s/Women’s: All one gender.

Compliance

All participants of Activities Sports are under obligation to comply with all rules and regulations of the program. Good behavior is expected from each participant. Swearing, fighting, dangerous play, disrespectfully addressing officials and game managers, and other unsportsmanlike conduct will not be tolerated. If any of the above takes place a misconduct will be given to the player. If a participant receives a misconduct or other sanction warranting removal from the current game, they must leave the facility promptly and will have to schedule a time to meet with the compliance council to participate in further Activities and Sports.     

Outcomes of the council’s decision may include reinstatement or further sanctions. Each participant will be evaluated on a case by case basis.

Sportsmanship

             Good sportsmanship is essential in sports. Your Personal Honor is what drives good sportsmanship. Good sportsmanship includes thoughtfulness and concern for others; sincere admiration for the skills of teammates, opponents, and officials; self-control, humility in victory; and calmness and composure in defeat. 

             Intentional Manipulation of the rules is an offense against the spirit of competition. Abusive language and/or “trash talking” toward opponents, teammates or officials are not part of the game. Participants or teams who make a mockery of the game either through their actions or attire may not be allowed to participate in Sports Activities.

Each team will receive a sportsmanship rating for each game they are scheduled/play. This will be determined by the Sports Activities staff at the end of each game. Each team must maintain a sportsmanship rating of 7.3 to be eligible for and to continue post-season play.

If you have a question regarding your sportsmanship from a game, you have 48 hours to schedule an appointment to meet with and talk to the program advisor. After the 48 hours, you are free to discuss your sportsmanship, but no changes will be made.

Sportsmanship Rating System

Excellent: Magnanimous play and impeccable sportsmanship; Spirit of fair play, and respect for others are meritorious; Legendary character exhibited

Above Average: Thoughtful and terrific sportsmanship; Fairness and regard for others are notable; Remarkable character exhibited

Average: Commonplace sportsmanship; little or no disrespect for others; Some character exhibited

Below Average: Inconsistent or improper sportsmanship; little respect for others; Almost no character exhibited

Poor: Awful play and sportsmanship; highly disrespectful to others; deficient character exhibited

Abysmal: Conscious effort to undermine sportsmanship; extreme disrespect for or seeking to harm others; corrupt unscrupulous character exhibited

Sportsmanship Rating System Application

Defaults

Both teams will receive a 7 for a sportsmanship rating

Forfeit

Forfeiting team will receive a 5.0 for a sportsmanship rating and the receiving team will receive a 7 for a sportsmanship rating