Submitting Final Grades
The Grade Submission Portal allows instructors to import your grades from Canvas. However, faculty who do not use Canvas will now also easily enter their grades through this new portal. The portal will import grades as they have been calculated in Canvas. Therefore, keeping grades up-to-date in Canvas is key to the portal’s convenience. Once imported, instructors can modify any grade before they are submitted to Student Records and Registration.
Access the Grade Submission Portal by one of the following methods:
- Grade Submission Portal: tutorial
- Direct Link
NOTE: Non-reported grades negatively impact students in many ways including academic standing, awarding of degrees, employment and graduate school opportunities, and completion of final transcripts. Therefore, the timely submission of grades is very important.
- W grades are placed on your academic record (transcript) if you drop a class anytime after the 22nd day in a semester (or after the 15th day in a block) up until the final drop deadline, for any reason.
- W grades are NOT calculated into your grade point average (GPA).
- W grades remain on your transcript even if you re-take the class at a later date.
- W grades are considered non-progress grades and are calculated into the 75% progress requirement.
- If you are receiving Federal Financial Aid, you must check with that office to determine how W grades affect your eligibility.
A UW grade represents an unofficial withdrawal which is given to a student who meets all of the following criteria:
Based on this information, an F grade is appropriate if:
Both an F and a UW are calculated into the GPA as a failing grade value (0.0).
- The student did not complete proper withdrawal procedures from the course (i.e. did not drop the class within the established academic deadlines).
- The student has a record of non-attendance.
- The student did not complete any work, tests, or class-related assignments after attendance ceased.
- The student’s record of non-attendance began before the last date to drop classes without receiving the grade earned. See the Academic Calendar for the exact date.
Based on this information, an F grade is appropriate if:
- The student does not have a record of non-attendance and the student’s academic performance warrants a failing grade
- The student’s record of non-attendance began after the last date to drop a class without receiving the grade earned. See the Academic Calendar for the exact date.
Both an F and a UW are calculated into the GPA as a failing grade value (0.0).
"T" grades represent a temporary grade that was assigned for courses that do not fall within the normal academic deadlines of any given semester (e.g. internships, student teaching, tours). T grades can only be assigned by the Student Records and Registration Office for courses that meet these conditions.
T grades do not impact a student’s GPA but may impact Satisfactory Academic Standing in that the credits for the course are counted as attempted, but not yet earned. Therefore, instructors over courses for which T grades are assigned are encouraged to submit their final grades as soon as the coursework is completed.
T grades do not impact a student’s GPA but may impact Satisfactory Academic Standing in that the credits for the course are counted as attempted, but not yet earned. Therefore, instructors over courses for which T grades are assigned are encouraged to submit their final grades as soon as the coursework is completed.
"NR" represents that the grade was not reported by the instructor. A student receiving an "NR" grade should contact the instructor to request that a valid grade be submitted to the Student Records and Registration Office.
As with T Grades, NR grades do not impact a student’s GPA, but may impact Satisfactory Academic Standing in that the credits for the course are counted as attempted, but not yet earned. Therefore, instructors over courses for which NR grades were assigned are encouraged to submit their final grades as soon as possible
As with T Grades, NR grades do not impact a student’s GPA, but may impact Satisfactory Academic Standing in that the credits for the course are counted as attempted, but not yet earned. Therefore, instructors over courses for which NR grades were assigned are encouraged to submit their final grades as soon as possible
An incomplete grade (I) is a conditional grade only granted under certain circumstances. View the Incomplete Contracts page for more information.
Incomplete Grade Contracts can be initiated through Canvas by selecting the “Course Help” button in your individual section. From there, you can select “Incomplete Contracts” and complete a brief form summarizing your request. Once filled out and submitted, the Incomplete Grade request will be processed by the BYUI Student Records & Registration office.
Incomplete Grade Contracts can be initiated through Canvas by selecting the “Course Help” button in your individual section. From there, you can select “Incomplete Contracts” and complete a brief form summarizing your request. Once filled out and submitted, the Incomplete Grade request will be processed by the BYUI Student Records & Registration office.
Additional Resources
Instructors need to indicate whether or not any student who earned an F or a UW grade participated in the course. This requirement assists with BYU-Idaho's compliance with federal financial aid regulations.