How to Register:

You will be asked to submit the title of your work and an abstract that explains your research and methodology. The following is the abstract criteria you need to follow:

  • Must be 150 words minimum - 350 words maximum. 
  • Must use proper grammar and correct spelling. 
  • Briefly describe your work and what you found (or hypothesis, if you have yet to complete your research results). 
  • Outline your methodology - how you got your results and conclusion. 

NOTE: If your abstract or statement does not meet the minimum word count, you will be contacted to edit it. If not completed, your judge may judge your project differently. You will also find a place to indicate the type of session you want to be in (poster, oral, written, performing arts), the academic discipline* that best describes your work, and what you plan to do during your presentation (PowerPoint presentation, perform a song, demonstrate a model, etc.).

Student participants are required to have a faculty member as a mentor for their project. Mentors work with their students to guide and prepare them for the R&CW conference. The mentor for your project needs to be a faculty member on campus.

To register or edit your current submission, please look under our homepage or registration page to find a link to our registration database. For help registering, please view our additional information below, including a youtube video about registration or feel free to contact us.

*Interdisciplinary is not included. If you are submitting for an Interdisciplinary class, please select the department your project best falls under. Ask your mentor for advice if you are unsure of the department.

Project Types:

We organize the submitted projects into groups of about 5-6 pojects called sessions. We have the sessions in place for our judges. Some departments have many projects submitted and in order to allow all projects to be judged, we break them into groups. This allows the judges to spend an appropriate ammount of time with each project. Sessions also help the staff to better organize the conference. Listed below are the different types of projects we have as well as their corelating sessions.

Poster Sessions

Projects in poster sessions use a poster, display, or physically built project (such as Mechanical Engineering or Fashion Design to Art) to present their work. Students will have time before the conference to set up. Binder clips will be provided to help hang posters on the curtains. If a project requires additional materials, they must be obtained by the participants on their own. Poster Sessions are comprised of groups of up to six projects. Presenters will have the opportunity for judges, the public, and potential employers to witness and ask questions about their work.

Oral Sessions

Oral Sessions take place in classrooms throughout the Taylor Building. Each session is divided into 15-minute segments. Each presenter will have 10 minutes to present their research and 3 minutes to answer question for a total of 13 minutes per presentation with 2 minutes in between presenters allowing for the next set-up. Oral presenters will have access to the computer and projector but are not required to use it. Out of respect for other presenters, visitors are asked to stay for all of the presentations in a session.

Written Sessions

For this session type, students will submit their complete literary work prior to the conference staff. The judges use this time to review and judge each of the submissions. Students will then have the opportunity to present a summary of their work and defend in front of judges and other participants in their session. This takes place in the Taylor Building.

Performing Arts

The Performing Arts Session take place in the Kirkham Auditorium on a separate day and are generally limited to music, dance, and theater performances. The public is welcome to come and watch the performances.

Preparing for the Conference

During the conference, there will be faculty members assigned to judge your project and give you feedback. The judges are handpicked by the department heads and are assigned to judge a certain group of projects. Judges will rank projects as Developing, Proficient, or Professional. The standards for each of these ranks is classified below:


  • Does not meet the Professional Standard set forth by the rubric.
  • May contain components of the other categories, but the majority of them fall under the participant category.


  • Clearly striving to be professional, but doesn't have all the components of a professional performance/project. 
  • Understood that the student present has a great deal of understanding of the project and subject, but cannot appropriately convey the information.
  • May contain components of the other categories, but the majority of the accomplishment falls under the proficient category.


  • Prepared to present project in a professional setting.

Best in Session

  • Must be ranked as professional
  • Project clearly outshines the other projects
  • PLEASE NOTE: Not all departments participate in the Best in Session ranking. The following departments will not be receiving a "Best in Session" selection: Psychology, Computer Sciences and Electrical Engineering and the ME 380/430 sessions. ALSO - Judges are not required to select a best in session if they feel as though none of the projects in their session reach the standard of "best in session."

You will be able to receive your feedback online through your RCW account. If you wish to view the rubrics that will be used for judging, please click the button below.

Conference Day:

For the conference day, we have a specific schedule for you to follow, as well as specific booth spaces or classrooms for you to present your work. This is set in place so that the conference can run smoothly. The schedule should be sent to you in an email about a week after edits close. If you wish to view the schedule, please look under the Conference Schedule tab. The map will be given to you in your participant booklet, which you will receive via email a week before the conference. A physical copy will be given to you the day of the conference.