At the beginning of the semester, a predicted number of faculty are requested based on previous semester statistics. This request is sent to the associate deans and then further delegated to department chairs. Following the close of the registration period (see conference dates here), the actual number of needed faculty are sent to each department chair. From there, the department chairs contact their fellow faculty members to gather faculty. Those names are then sent to the conference staff and feedback materials are prepared for them.

We invite you to participate in this process every semester as time permits. If you have any questions, please contact us.


We are asking departments to create better and more specific rubrics for their students. Currently, we have multiple rubrics, which can be reviewed beforehand if desired. 

Occasionally, despite our best efforts, a rubric may not be specific enough in the area you are critiquing. If you have recommendations for another rubric or changes to current rubrics, please email us before the day of the conference. We also encourage our faculty to speak with their department chairs regarding rubric changes. This will further assist us in our effort to provide better rubrics for future conferences.

Before the day of the conference, faculty from the various departments will receive emails containing hyperlinks to access Qualtrics surveys. These surveys serve as the rubrics for evaluating and submitting your *feedback to the students.


The rubric surveys contain several questions where you can record your thoughts for the students.  This helps the students understand what they are doing well and how they can improve. Please notice there are three different rankings for the projects: 3 (Outstanding), 2 (Meets Expectations), 1 (Sufficient, needs some improvement), or 0 (Just getting started).

Honest feedback is one of the best things you can offer these students. Explicitly identify and positively reinforce what was done well. Constructive feedback should be specific and clear, not general and vague. Prioritize your feedback and be descriptive rather than evaluative. The rubrics allow for your interpretation of how you rank each project and what feedback you want to give to the student.

If you are going to be evaluating projects, please fill out the *feedback surveys that are sent to you after viewing the presentations within a timely manner.

* All Feedback surveys are done electronically, make sure to bring a device (phone, tablet, or laptop) that you can use to fill our the surveys. 

Conference Day


Please visit the Information table at the conference and pick up your faculty badge. This allows us to know that all the faculty have arrived. All evaluating is done electronically; please bring a device such as a laptop, phone, or tablet. Faculty should start arriving by 4:15 pm on the day of the conference.


If you are evaluating for Poster Presentations go to the information table in the I-Center to check in. The projects and presentations are located in the I-Center courts. The booth assignments for the students will be emailed to you along with other logistical information.  

Project Types

Poster Session: You will work together with your other faculty to critique a set of related poster presentations. After reviewing the posters, completing the rubric, and recording feedback, you and your partner will decide a ranking for each project.

Oral Session: These sessions are now conducted via Zoom. A schedule and Zoom channel are emailed within a few days before the conference. Students will be allowed ten minutes to present their projects and three minutes to answer your questions. RCW staff will monitor the time as needed. While the next student sets up his/her presentation, record your feedback of the previous presentation. Work with your partner faculty to decide the ranking for each project.

Performing Arts Session: Performing Arts sections typically consists of music, dance, and theatrical performances. This portion of the conference is held in the Black Box Theatre in the  Snow Building. For each set of performances, there will be separate sets of faculty. You will be on a panel of faculty. Following each performance, you and your fellow faculty will be able to ask the performers questions about their choices during their performances. After the question portion is over, you and your fellow faculty will be able to rank each project.

Faculty Schedule (subject to change)

Poster Session

4:00-4:30 pm: Arrive at the conference and check-in. Please do not begin evaluation until 4:30 pm, as some of the students may still be setting up. This is the time for you to ask any questions you may have regarding the conference and to review your given abstracts. 
4:30-6:00 pm: This is your allotted evaluation time. Plan your schedule accordingly to allow time to visit each of the projects in your session so you can give them fair evaluation. 
6:00-6:15 pm: Meet with your evaluation partner and make final decisions for the Best in Session (if necessary). Once finalized, return the feedback to the faculty Table by 6:15pm. 
6:15-6:30 pm: Students take down their projects at 6:30 pm. Feel free to take this time to visit other student projects at the conference.

Oral/Written Session

4:30-6:30 pm: This is the duration of the oral sessions. You will have time following each project presentation to ask questions, make evaluations, and record comments.

Live Performance

6:00-8:00 pm: This is the duration of the live performances. This time could vary depending on the number of submissions. Time is allotted between each performance for writing questions and comments.  
8:00-9:00 pm: This time is designated for Q&A with the performers.

Last updated 04/26/2022