About Shredding & Recycling
Review the CRS prior to destroying any records. Record destruction should be a routine business practice following guidance given in the CRS and from the Office of Special Collections and Records Management. Destruction of records should only happen after the records have been retained as listed in the CRS, upon completing a Records Destruction Form that has been signed by Records Management personnel, and gathering the necessary approvals. See these steps for guidance in properly destroying records.
Records marked as "destroy" in the CRS can be destroyed in one of two ways: secure shredding or recycling. In many offices, a majority of the records requiring destruction will likely need to be recycled rather than shredded. Only shred those items that contain confidential information. The costs associated with shredding exceed costs associated with recycling. Make sure to recycle records without confidential information; however, if in doubt about whether the record should be shredded, shred it.
For additional information about shredding, contact the Facilities Management service center at EXT 2500.
For recycling specific questions, contact the Recycling General Manager at recycling.gm@byui.edu or EXT 2514.
Secure shredding is provided by Western Records Destruction, a NAID certified destruction company that specializes in the destruction of confidential records. The secure bins are picked up to be destroyed every other week. When depositing records in secure bins, you do not need to remove paper clips, staples, etc. Do remove larger metal fasteners like binder clips and metal binders.
CONTACT
For secure shredding and additional information, contact the Facilities Management Service Center at EXT 2500. Contact the Service Center to create a work order for pick-up or drop-off of shred bins.
CONTACT
For more information on recycling on campus and information on what can be recycled, contact the recycling General Manager at recycling.gm@byui.edu or EXT 2514. You can also visit the recycling and sustainability web page for more information.
- Magnetic Media: Reformatting, degaussing (subjecting the item to a strong magnetic field), or pulverizing
- Optical media: cutting, crushing, or other physical means of destruction. Rewritable media should be reformatted.
What should be shredded and what should be recycled?
Shred records with the confidential information (if in doubt, shred it): | Recycle records with non-confidential information: |
Records with I-numbers, Social Security numbers, etc. | White paper (blank, written, printed, etc.) |
Personnel records | White paper (crumpled as well as flat) |
Confidential letters and memos | Colored paper |
Medical Information | Newspapers |
Test/exam materials | Magazines |
Financial information: bank/credit card statements, payroll information, tax information, etc. | Paper airplanes |