The BYU-Idaho Accounting Services Office adheres to the Family Education Rights and Privacy Act (FERPA), a federal law that protects the privacy of student educational records. The Student Records and Registration Office maintains this policy. FERPA provides that information in a student’s educational record cannot be shared with a third party without the student’s authorization.
The BYU-Idaho Accounting Services Office also adheres to the Gramm-Leach-Bliley Act (GLBA), a federal law that requires financial institutions to explain how they share and protect their customers’ private information. GLBA provides that the customers’ information is private, and the financial institutions must apply specific protections to customers’ private data in accordance with a written information security plan.
If a student wishes to share personal information to any third party they may do so through the following methods:
- A Privacy Release Form (PRF) may be signed by the student in the presence of an Accounting Services Office employee with a government photo ID presented, or
- A Privacy Release Form must be notarized, and the original document mailed or hand delivered to the Accounting Services Office, or
- A student may provide verbal authorization for the third party who is in their presence or on the phone at the time of the request.
All other persons inquiring about a student’s account will be given general or directory information only. If a third party calls the Accounting Services Office to make a payment on a student's account and the third party is not on the student's privacy release, or the student is not able to give verbal approval, the third party will not be able to make a payment. The student would need to set up a third-party authorized user account. Please call the Accounting Services Office at 208-496-1900 with questions.
Original Policy dated 9/06/2019