7. Online Course Access Policy

7.1 Master Course Editing Access Policy

The following policies describe the controls that are in place for directly editing master courses in I-Learn.

1. Course Councils have stewardship for the maintenance and ongoing improvement of the online master  course, and work together in a spirit of unity and cooperation. (see section 3.1)
2. Editing access to the master course is available to all trained members of the Course Council on a check-in, check-out basis. The online organization develops training and manages master course access.
3. To reduce the risk of conflicting changes, and at the discretion of the Course Council, editing access for individual council members may be limited during large-scale projects.
4. Course Council members ensure adequate communication and sufficient documentation of changes. Substantive changes are made to the master course after consultation with other members of the Course Council.
   
   • The course support specialist may assist in the documentation of changes.
   • The ACL is responsible for informing instructors of changes.

See the Course Council website for more information about this policy

7.2 Section-Level Access Policy

Occasionally, members of a Course Council may need to view individual sections of a course to see trends in student behavior that would not be found in the master course or in the course council data portal. Access to sections is also available to instructor supervisors and evaluators through separate processes internal to the Online organization. Section-level access will be restricted if any individual or group uses such access to operate outside the guidelines of this handbook.

7.2.1 Issues of Concern

Issues of concern related to the curriculum are addressed by the Course Council. Concerns related to instructor performance are addressed by the Online Instruction organization. The ACL refers these issues from the Course Council to Online Instruction.

7.2.2 Past-Semester Section Access:

1. Upon request by any Course Council member, the course support specialist grants each Course Council member access to the requested sections.
2. Access is removed upon request of the Course Council.

7.2.3 Current-Semester Section Access:

1. Upon request by any member of the Course Council, the designer grants each Course Council member either read or write access to some or all of the live sections, as requested. Access is only for the current semester.
2. The designer notifies all members of the Course Council that access is available and summarizes the purpose of the review.
3. The Online Course Representative (ACL) notifies affected instructors of the review.