University Vehicle Safe Operation Procedures


1.0  Overview

To help reduce risk to the University by the vast variety of vehicle operators on University business, the following comprehensive Safe Driving Policy and Procedure is being presented for adoption and placement into practice.

2.0   Policy

This policy applies to all BYU-Idaho employees who operate university vehicles or private or rented vehicles on university business.

3.0  Requirements

Operator qualifications: 

1.  At least 18 years of age
2.  Understand and follow all applicable traffic laws
3.  Satisfactorily complete the on-line training provided by BYU-I Fleet Services
4.  Maintain a current certificate from Fleet Services signifying that he/she has been approved to operate a University vehicle.

4.0  Purpose

When on University business you represent BYU-Idaho in all that you do. Following the guidelines presented in this policy is applicable to every employee or student operating any University owned or leased vehicle, or private vehicle when on University business.

5.0  Scope

The primary responsibility for the safe operation of any vehicle lies solely with the operator.  Safe driving practices have been proven to reduce the risk to the vehicle, its occupants and the general public.

6.0  Procedures

6.1  Safety Skills

1.  All occupants must use a seatbelt at all times.
2.  Be well rested before driving.
3.  Avoid taking any medication that may impair judgment in any manner, prior to and during the operation of any vehicle.
4.  Long distance Driving:

i.    Set a realistic goal of miles or hours (not to exceed 10/24 hours) you can safely drive in a day.
ii.   Take a break at least every 2 hours. Get out of the vehicle, stretch, and walk around.
iii.  If you are tired, pull off the road.  DO NOT DRIVE.
iv.  No travel should occur between the hours of 1 and 4 AM.

6.2  Observation Skills

Scan the roadway at least 15 seconds ahead looking for any situations that may require quick action on your part. Operators should always try to position their vehicle in traffic to provide routes of escape in emergencies.

6.3  Three Second Rule

Operators should maintain a safe distance behind any vehicle.  This is known as the 3-Second rule. This rule expands to four or more seconds during the following conditions:

•   Night time.
•   Fog – use low beams
•   The road is wet, slushy, snowy, or icy
•   Other poor road conditions.

6.4  Avoid Aggressive Driving

•  Remain calm in traffic.
•   Be patient and courteous to other drivers.
•   Never take other drivers actions personally.
•   Reduce stress by planning your route ahead of time.
•   Allow plenty of travel time.

6.5  Avoid Distractions

The operator must never use any hand-held device when operating a University vehicle or a personal vehicle when on University business (i.e. cell phone, PDA, radio, or laptop computer).  A cell phone operated by a hands-free device may be used when allowed by law.

The driver should refrain from all other distracting practices, including but not limited to:

i.   Eating meals
ii.  Reading and writing
iii.  Grooming
iv.  Retrieving something while driving

Van operators are not allowed to use any hand-held device, including hands-free, while driving.  If cell phone use is required, the van is to be parked off the main road before the cell phone may be used.

6.6  Accidents

Accidents are to be reported to Fleet Services and Campus Security and Safety within 24 hours.

6.7  Tickets

Traffic and parking tickets are the responsibility of the operator and not BYU-Idaho or the department.

7.0  Consequences

Violation of this policy or any other unsafe driving practices may result in suspension of driving privileges for a period determined by the Accident Review/Prevention Committee.

Copyright©  2019 BYU–Idaho
All Rights Reserved.