Judge's Packet:

A week prior to the Conference your judging information will come to you in the form of a "Judge's Packet". It will either be personally delivered or sent to your campus mailbox. The packets will contain the Important Judging Information Sheet, Rubric Awarding Criteria Sheet, Map/Session Schedule/Performance Program, Rubrics, and Abstracts. To view the sheets in judges packet click the button below.

Packets are created to better prepare the Judges for the conference. Each judge receives specific information based upon the project type. There are currently four project types: Poster Presentation, Oral Presentation, Written Submission, and Performing Arts. (More information regarding project types are listed below under the Conference Day section.) Judges are encouraged to review their packets before the conference day to allow time for preparing questions to ask the participants.

Judges can contact the RCW office for questions or concerns regarding their packet.


We are asking departments to create better and more specific rubrics for their students. Currently, we have multiple rubrics, which can been viewed by clicking the button below. 

Occasionally despite our best efforts, a rubric may not be specific enough in the area you are judging. Please feel free to make recommendations for another rubric--preferably before conference day judging. We also encourage our judges to speak with their department chairs regarding rubric challenges. This will aid our efforts to provide better rubrics for future conferences.

Honest feedback is one of the best things you can offer these students. Explicitly identify and positively reinforce what was done well. Constructive feedback should be specific and clear, not general and vague. Prioritize your feedback and be descriptive rather than evaluative. The rubrics are for your interpretation in how you rank and provide feedback to the student.


On the rubric there are multiple areas for feedback and comments. Write your thoughts on the rubric for the students, so they can understand what they are doing well and how they can improve. Please notice there are three different rankings for the projects: Developing, Proficient, and Professional. 

You and your judging partner should decide which project is the best in the session. However, we ask you to judge the projects individually first and then rank them separately. After judging and ranking, visit with your partner and make a decision for "Best in Session." Please consider there may be multiple Professional projects or no Professional projects. Best in session does not mean they receive first place or are the only Professional project in the session. It just means they are the best project in their group.

Once you have completed your feedback, bring it to the Judges Table or complete the form online. Judges for oral sessions must complete the online form. All feedback is sorted and completed in hardy-copy format by the RCW staff. Judges packets may be returned to the RCW staff at the end of the Conference. 


Conference Day:


Please visit the Judges table at the conference and pick up your name tag. This allows us to know that all the judges have arrived.


If you are judging Poster Presentations, go to the I-Center Judges table to check in. The projects and presentations are located in the I-Center courts. A map of the projects is included in your packet.

If you are judging Oral or Written Presentations, go the Taylor Atrium Judges table to check in. The presentations are assigned to different rooms located in the Taylor building and the MC. The schedule in your judges packet will list the time your session is starting and the room assignment.

The Live Performance presentations are often held on a day separate from the conference. If you are judging the Performing Arts Presentations, go to the Kirkham. An RCW Conference staff member will have your name tag as well as answer any questions you may have. 

Project Types

Poster Session: You will work together with your judging partner to score a set of related poster presentations. After reviewing the posters, completing the rubric, and recording feedback, you and your partner will decide a ranking for each project. You must also decide which project was the best in the session.

Oral Session: Students will be allowed ten minutes to present their projects and three minutes to answer your questions. While the next student sets up his/her presentation, record your feedback of the previous presentation. Work with your partner judge to decide the ranking for each project. Ushers will keep track of time and collect your feedback following all the performances. At the end of the session, you and your partner need to decide on which project was the best in your session.

Written Session: Written sessions will be conducted just like oral sessions with the exception that you will receive their written piece before the conference day. Before coming to the conference, review their written piece and prepare questions to ask them after they present it to you.

Performing Arts Session: Performing Arts session typically consists of music, dance, and theatrical performances. This portion of the conference is held on a separate day in the Kirkham building. For each set of performances, there will be separate sets of judges. You will be on a panel of judges. Following the performances, you and your fellow judges will be able to ask the performers questions about their choices during their performances. After the question portion is over, you and your fellow judges need to assign a rank for each project.

Judges Schedule:

Poster Session

4-4:30 pm: Arrive to the conference and check in. Please do not begin judging until 4:30 as some of the students may still be setting up. This is the time for you to ask any questions you may have regarding the conference and to review your given abstracts.
4:30-6:00 pm: This is your allotted judging time. Plan your schedule accordingly to allow time to visit each of the projects in your session as well as being able to give them a fair judging.
6:00-6:15 pm: Meet with your judging partner and make final decisions for the Best in Session. Once finalized, return the feedback to the Judges Table by 6:15pm.
6:15-7:00 pm: Students take down their projects at 7:00 pm. Feel free to take this time to visit other student projects at the conference.

Oral/Written Session

4-4:30 pm: Arrive to the conference and check in. Oral sessions officially start at 4:30 pm. Please arrive early so the session can start promptly. If you have any questions regarding the conference, this would be the time to ask.
4:30-6:30 pm: This is the duration of the oral sessions. You will have time following each project presentation to ask questions as well as make judgements and record comments.

Live Performance

5:30-6:00 pm: Arrive to the conference and check in. A member of the conference staff is there to answer any questions you may have.
6:00-8:00 pm: This is the duration of the live performances. This time could vary depending on the number of submissions. Time is allotted between each performance for writing questions and comments. 
8:00-9:00 pm: This time is designated for Q&A with the performers. 

Last updated 12.20.17