Merging Archives to the Server

To merge archives to the server:

  1. Drag messages from the “On My Computer” folder to the “BYUI” folder.
  2. Open Outlook.
  3. Click “Preferences.”
  4. Click “General.”
  5. In the window that appears, check the “Hide On My Computer folder” option.

Creating Archive Backups

To create archive backups:

  1. Open Outlook.
  2. Click “File.”
  3. Click “Export.”
  4. Select the files you wish to export, then click the right arrow.
  5. Choose whether you would like to delete the data you are exporting from the mailbox, then click the right arrow again.
  6. Enter a name for the backup file, choose a location in which to save the file, and then click “Save.”

Viewing Your Archives

To view your archives:

  1. Open Outlook.
  2. Click “Preferences.”
  3. Click “General.”
  4. Uncheck the “Hide On My Computer Folders” option. Now your “Inbox” folder should have a dropdown arrow next to it.
  5. Click the dropdown arrow to expand the section. You will now see two inboxes: “BYUI” and “On My Computer.”
    1. “BYUI” is your live e-mail inbox on the “Exchange” server.
    2. “On My Computer” is your archive e-mail box.