Faculty members taking students on required academic field trips must provide participating students with copies of the Authorized Absence Form at least two weeks in advance of the trip so students may obtain signatures from faculty whose classes they will miss. The signed form will then be submitted to the sponsoring faculty member to verify that the student has made appropriate arrangements in his or her coursework.
This waiver should be used for all non-required student tours and travel or for required travel if the students opt to make their own travel arrangements. An employee should complete the top portion paying special attention to the specific risks associated with that activity. Signed waivers may be uploaded into the Spend Authorization in Workday or emailed to firstname.lastname@example.org. Waivers will be retained at the Travel Administration Office for two (2) years plus the current year unless an incident occurs then they should be retained five (5) years plus the current year.