Travel Expenses will be accumulated for each trip (by T.A. number) in the Accounting Office. When the T.A. has been completed and submitted to Accounts Payable for final processing, the total amount of the trip will be charged to the department. An accurate accounting for each trip can only be done if the traveler includes the T.A. number on all payments or requests for payments relating to the trip.

When all charges to the T.A. have been processed, the T.A. will be closed. An e-mail will be sent to the supervisor informing them the traveler has been closed and charged to the department's account. If the total amount of the trip exceeds the approved estimated cost by $50 or 10 percent (whichever is larger) a special notation will be included in the e-mail.