Travel schedules, the travel roster, and itineraries for Same Day travel will be filed at the department level prior to departure.
For domestic travel schedules, the travel roster, and itineraries for Overnight travel must be submitted to the Travel Office 14 days prior to travel and updated 3 work days prior to departure. For international travel, travel schedules, the travel roster, and itineraries for Overnight travel must be submitted to the Travel Office thirty (30) days prior to travel and updated 2 weeks prior to departure. The Travel Office will pass this information to Financial Services to coordinate the procurement of HTH Worldwide Health Insurance (please note: If student employees will participate in a supervisory status, they must be included on the travel roster for clearance by the Dean of Students Office). Refer to Overnight Student Travel Authorization and Group Travel Checklist.
For overnight travel conducted by Student Activities (such as retreats and camping) where the travel is for one night and the roster is subject to change up until the time of departure, the schedule, roster and itinerary will be e-mailed upon departure to the Director of Activities and Dean of Students office.
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