Expenditures designed to save the University money but that may result in a personal benefit to an employee need approval from the account steward.


  1. The request for approval should be made in writing explaining the purpose of the expenditure and the benefit to the University.
  2. The account steward should review and agree that it provides an adequate benefit to the University and authorize the employee's request.
  3. The authorization should be attached to the expenditure request.
  4. When a purchase card is used for the expenditure, the cardholder should submit the authorization with the receipt when reconciling the statement charges.
  5. If the account steward is requesting the expenditure their supervisor should authorize the transaction.