Travel Type/Reason Employee Spouse Dependents
Professional development University funds, in amount approved by supervisor, may be used to cover such expenses. Spouse may accompany employee when appropriate. Typically do not accompany employees on this travel. 
Pre-Tour Trips
University funds* cannot be used to cover spouse's travel expenses.
Spouse may stay in employee's hotel room.  If there is an occupancy charge for their spouse, the employee is responsible for the additional cost(s).
Supervisors must authorize any exceptions. University funds* cannot be used to cover dependent expenses.
Other work-related travel Chaperones are not typically needed or approved for this type of travel.
Tours (up to 25 days) Advisors (Directors, Co-directors, Chaperones, Instructors):  University funds, including portions of approved program fees, may be used toward employee expenses.
Spouse may accompany employee when appropriate.
Spouses may be approved as chaperones for this type of trip.  Typically one or two chaperones are sufficient if needed, and must be approved by the Vice President Designee.
Dependents may accompany program directors or co-directors only if they are at least sixteen years old, enrolled as paying program participants, and students are given priority in registering.
Credit-bearing A fee may be charged for any individual deviations from the group itinerary.
If spouse is performing chaperone duties, university funds may be used in an appropriate amount approved by supervisor. 
If spouse is not a chaperone, university funds* cannot be used to cover spouse's travel expenses.
University funds* cannot be used to cover dependent expenses.
Non credit-bearing Advisor/Student Ratios Spouse may stay in employee's hotel room.  If there is an occupancy charge for their spouse, the employee is responsible for the additional cost(s).
Performance
International Tours
1)     Minimum of three advisors.
2)     1:15 (1:20 for performance tours

      Domestic Tours
1)     Minimum of three advisors.
2)     1:20 ratio
A fee may be charged for any individual deviations from the group itinerary. A fee may be charged for any individual deviations from the group itinerary.
Leaves involving extended travel University funds, in amount approved by supervisor, may be used toward leave expenses.
Spouse may accompany employee when appropriate.
University funds* cannot be used to cover spouse's travel expenses.
Spouse may stay in employee's hotel room or lodging.  If there is an occupancy charge for their spouse, the employee is responsible for the additional cost(s).
Chaperones are not typically needed or approved for this type of travel.
Dependents may accompany faculty during block or full-semester leave.

University funds* cannot be used to cover dependent expenses.

Exceptions may be made for lodging increase pending supervisor approval.
*Funds as stated above include cash or university credit cards.  They are not to be used for airfare, food, entertainment, or souvenirs for spouse or dependents where noted.