Scheduling of ward activities is based around the academic schedule. The academic course schedule has to be published and synchronized with the event scheduling database prior to booking ward activities. A basic template of when that should happen for each semester is shown in the chart below:  

Winter Semester July 1
Spring Semester November 1
Fall Semester February 1

Check the red letter information on the BYU-Idaho Calendar for specific beginning and end dates for each semester. Dates when school would not be in session are also noted along with a listing of major events being held on the campus.