When scheduling meetings, you can save time and frustration by using the integration of the online room scheduling functions of Virtual EMS with the calendaring of attendees function of Outlook. Access to rooms is customized, so please contact the Scheduling Office at 496-3120 to establish the appropriate process to meet your needs.
Watch the video for a quick demonstration of the two options as you plan a meeting:
Starting with Virtual EMS.
or starting with Outlook
As discussed in the training, the Virtual EMS access can be used on any computer at scheduling.byui.edu. However, the Outlook access is only available to PCs and requires an additional installation by following these instructions: www.byui.edu/documents/scheduling-office/InstallingEMSforOutlook.pdf JUST OPEN THE DOCUMENT, READ, and CLICK on the links within the page; you do not need to print the instructions.
CAUTION: To avoid breaking the connection between EMS and Outlook, events originating as a Virtual EMS reservation must be edited through the EMS access; events started in Outlook, must be edited through Outlook. See Frequently Asked Question for more details.
If you are authorized to work on a calendar on behalf of another employee, (1) in Outlook please have the owner of this calendar grant you a permission level of at least Editor AND check the "Folder owner" checkbox and (2) be designated as a delegate within Virtual EMS by requesting permission through the Scheduling Office.
Access to rooms is customized. If you have unique needs or questions, please contact the Scheduling Office.