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Emergency Action Plan

General Emergency Guidelines
What to do in case of an Emergency

What not to do in an Emergency
Reporting an Emergency
Medical Emergencies
Personal Security Checklist

Specific Emergency Guidelines
Bomb Threats
Chemical Spills
Earthquake
Fire
Flood
Fumes/Vapors/Gas leaks
Radioactive Spills
Robbery/Assault
Utility Failure
Vehicular Accidents
Winter Storms

BYU-Idaho General Emergency Guidelines for Employees

BYU-Idaho is committed to providing as safe, crime-free, and productive an environment as possible for university students, faculty, and staff.  Employees should be prepared to cope with the hazards and disasters that threaten the day-to-day functions
of the university. Fires, natural disasters, bomb threats, accidents, robberies, and assaults can and will occur. During such times, telephone lines may be overloaded or damaged. The following instructions were prepared to help you know what to do until help is available.   If you have questions or need further information regarding emergency procedures, contact the Safety Office at extension 2457.

DO The Following During An Emergency:

1. Avoid panic, remain calm, use common sense, and render assistance as required.
2. To report emergencies call 911 (you can also reach the BYU-Idaho Police at 496-3000).
3. Evacuate buildings immediately upon request of authorities, upon hearing an alarm, or when remaining becomes life-threatening.
4. Know the location of at least two emergency exits in your working/living areas.
5. Keep a flashlight nearby (in work and living areas).
6. Tune to KBYR 91.5 FM (BYU-Idaho Emergency Broadcast System station).
7. Every university building has a full-time Emergency Building Coordinator. Know who he/she is. Follow their instructions.

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What NOT To Do During An Emergency:

1. Do not use the telephone except to report emergencies.
2. Do not wait to report an emergency to the University Police and your Emergency Building Coordinator.
3. Do not use elevators or attempt to exit stalled elevators.
4. Do not jeopardize your life or the lives of others by attempting to save personal or university property.
5. Do not cross police barriers without authorization.
6. Do not exceed your training or knowledge when attempting to render first aid.

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Reporting an Emergency:

Dial 911 and the appropriate medical, fire, or police agency will be notified.
1. Before taking any action, be sure you are not endangering yourself. Avoid unstable structures, radiation hazards, electrical wires, toxic fumes, chemical spills, fire, etc. Do not jeopardize your life or the lives of others in attempting to save personal or university property.
2. When you call, give your name, telephone number and location, and the nature and location of the emergency.
3. Don't hang up until the person answering the call ends the conversation.
4. If there is a generalized emergency and phone lines are dead, take a message to University Police, room 150 in the Kimball Building.

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Medical Emergencies:


Do not exceed your training or knowledge when attempting to render first aid. Immediately dial 911 and report the nature of the illness or injury.

Poisoning or Drug Overdose
The Poison Control phone number is 1-800-860-0620.   They will recommend actions you should take or notify paramedics if the poisoning presents a significant medical emergency.

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Fire:

Be Prepared
1. Know how to activate the fire alarm.
2. Know the locations of fire extinguishers and how to use them.
3. Know all building exit routs. Elevators should not be used for exit in the event of a    fire. Keep exit routes free of obstructions.
4. Have emergency telephone numbers attached or posted by telephones.

If fire is suspected or Discovered:
1. Notify your supervisor or building coordinator.
2. Activate the fire alarm and call 911. Give as much information as possible,
including the building name and number and the location of the possible fire.
3. Never attempt to fight a fire alone.
4. Where there is no alarm, warn other occupants by knocking on doors and shouting a warning.
5. Leave the building. As you exit, close doors and windows behind you to prevent the fire's spread. Go to the nearest exit or stairwell. Do not use elevators. If the nearest exit is blocked by fire, heat or smoke, go to the alternate exit.
6. If there is smoke in your room or in the corridors, stay down near the floor.
7. Before opening a door, feel the door and/or knob. if either is hot, do not open the door.
8. Open doors slowly. If heat or heavy smoke is present, close the door and stay in the room. Open a window to let heat and smoke out and fresh air in.
9. If you are trapped in your room, call 911 and give your location.  Hang an object out the window to attract attention.

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Bomb Threat:

If you receive a threatening call:
1. Ascertain as much information from the caller as possible. Use the checklist provided to assist you in recording information obtained from a telephone bomb threat.
2. Notify University Police at 911 or extension 3000 immediately.
3. Notify your supervisor.
4. Do NOT activate the building alarm system to evacuate.

How to recognize a suspicious parcel:
A letter or parcel that is unexpected or unknown with any of the following characteristics:
1. Foreign mail, air mail, and special delivery
2. Restrictive markings such as Confidential or Personal, etc.
3. Excessive postage
4. Handwritten or poorly typed address
5. Incorrect titles
6. Titles but no names
7. Misspellings of common words
8. Oily stains or discolorations
9. No return address
10. Excessive weight.
11. Rigid envelope
12. Lopsided or uneven envelope
13. Protruding wires or tin foil
14. Excessive securing materials such as masking tape or string
15. Visual distractions

What to do with suspicious parcels...
1. Contact University Police at 496-3000
2. Move people in the immediate area away, but do NOT activate the fire alarm system.
3. Do NOT move or open the package.
4. Do NOT investigate too closely.
5. Do NOT cover or insulate the package.

If you are asked to evacuate...
1. Check your work area for unfamiliar items. Do NOT touch suspicious items; report them to Police or other campus authorities on the scene.
2. Take personal belongings with you, such as keys, bags, etc.
3. Leave doors and windows open; Do NOT turn light switches on or off.
4. Do NOT make cell phone calls.
5. Use stairs only; Do NOT use elevators.
6. Move well away from the building.
7. Do NOT reenter until authorization to do so is issued by University Police.

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Robbery/Assault:

These procedures should be followed to help assure your safety:
1. Cooperate. Give the person exactly what he/she asks for, nothing more.
2. Remember distinguishing traits: color of clothing; hat or no hat; beard or moustache; race; approximate height, weight and age.
3. Notice the type of weapon used.
4. Listen carefully to voice characteristics and to what is said.
5. Note direction of travel or flight after the confrontation. Check vehicle type and license number if possible.
6. Notify Campus Police at 911 or extension 3000 immediately.

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Vehicular Accidents:

Unattended Vehicles
If you collide with an unattended vehicle, stop immediately, attempt to locate the vehicle's owner, or notify University Police at 3000. If this is not possible, leave a note with your name, address, and telephone number.

Damage under $1,000
If you are involved in an accident resulting in damage under $1,000, you must stop and give the following information to the owner/operator of the other vehicle: 1. Your name; 2. Your address; 3. Registration number of your vehicle: 4. Your driver's/chauffeur's license number.

Damage over $1,000, injury or death
If an accident results in damage over $1,000, if there is a question about the amount of damage, or if an accident results in injury or death, notify University Police at 911 or extension 3000 immediately.

University Vehicles
Report immediately all collisions involving university vehicles to University Police (3000), regardless of the amount of damage.

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Chemical Spills:

1. All chemical spills should be reported immediately to Safety Office at ext. 2457 or 2414.
2. If the spill is life-threatening or presents a fire hazard, evacuation should take place immediately and the University Police should be notified by calling 911 or extension 3000.
3. While waiting for Public Safety representatives to arrive, keep the area free of nonessential personnel.
4. Do not allow smoking or an open flame near a chemical spill.

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Fumes/Vapors/Gas Leaks

If a vapor, fume, or gas leak enters your work place and you cannot determine the source, leave the area immediately. Post a "DO NOT ENTER" sign and notify University Police at 911 or extension 3000 or the Safety Office at 2457.

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Radioactive Spills:

1. Your first responsibility is to your own safety. Loss or damage of materials and equipment, under emergency conditions, is a secondary consideration. Take immediate measures to prevent the spread of contamination only if they can be completed safely.
2. Evacuate the room or area immediately and seal it off to prevent entry. Post a "DO NOT ENTER" sign.
3. Notify University Police by calling 911 or extension (3000) and the Safety Office (2457), as well as the area supervisor immediately.
4. Do not begin decontamination procedures until the situation is evaluated by a Radiological Health officer, unless the accident involves contaminated wounds.

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Winter Storms:

When a severe winter storm occurs on campus during normal school hours, the President's Council decides whether the campus will close or whether personnel should leave work early. Personnel are notified through supervisory channels and university radio stations. If a class is in session when the storm hits, do not dismiss class.  Wait for further instructions as to when it is safe to venture out of the safety of the buildings. When notified it is safe to leave campus, please do so without delay. 

Students, faculty, and staff who question whether the university will be open after a major overnight storm should tune in the campus radio stations (KBYI FM 100.5 or KBYR FM 91.5)

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Earthquake:

Idaho is a semi-active earthquake zone. Actions taken before, during, and immediately after an earthquake may mean the difference between life and death. The following rules should be observed:

Before the tremor:

Most casualties result from partial building collapse, falling objects and debris, like toppling chimneys, falling bricks, ceiling plaster and light fixtures. Many of these conditions can be prevented by taking a few steps now to prepare. A brief survey of your home and office will indicate what hazards exist.

1. Secure fixtures such as lights, cabinets, bookcases and top heavy objects to resist moving, coming lose or falling during shaking. Place large and heavy objects on lower shelves, securely fasten shelves to walls. Special care should be taken to remove hazardous objects from above sleeping areas. Do not hang plants in heavy pots that could swing free of hooks.
2. Store bottled goods, glass, and other breakables in low or closed cabinets and use nonskid padded matting, hold-fast putty or velcro whenever possible.
3. Hold drills so each member of the department knows what to do in an earthquake.
4. Prepare an office emergency kit.

During the tremor:
1. Don't panic. The motion is frightening, but unless it causes something to fall on you, it is relatively harmless.
2. If you are indoors, stay indoors. Get under a desk, door frame, table or bench, or against an inside wall.
3. Stay away from glass.
4. Do not use candles, matches, or other open flames either during or after the tremor. Douse all fires.
5. Do not be surprised if the electricity goes out.
6. If you are outside, move away from buildings and utility wires. Once in the open, stay there until the shaking stops.
7. Do not run through or near buildings. The greatest danger from falling debris is just outside doorways and close to outer walls.
8. If you are in a vehicle, stop as quickly as safety permits. Stay in the vehicle. The car will move a great deal, but it is a relatively safe place to be.

After the tremor:
1. Check for injuries. Do not attempt to move seriously injured persons unless they are in immediate danger of additional life-threatening injury.
2. If the building is severely damaged, leave it immediately.
3. Do not turn on utilities, including light switches. Do not use any type of open flame for lighting purposes. If you smell gas, open windows and leave the building. Do not re-enter the building until officials say it is safe.
4. Do not use telephones except to report an emergency.
5. If your supervisor is available, contact him/her for further instructions.

General Instructions:
1. Do not go sightseeing.
2. Use a transistor radio to receive up-to-date emergency bulletins.
3. Do not use the telephone except to report medical or fire emergencies, safety hazards, or violent crime emergencies.
4. Keep streets clear for emergency vehicles.
5. Be prepared for aftershocks. Most of these are smaller than the main quake, but some may be large enough to do additional damage.
6. Cooperate with Public Safety officials. Do not go into damaged areas unless your help is requested.

At the university, an additional hazard exists due to the number of chemicals and gas lines in laboratories. Leave the area immediately if chemical containers are broken or if gas lines or tanks are ruptured. 

In case of severe damage or loss of life, the Campus Emergency Coordination Team will implement emergency procedures as soon as possible. The director will coordinate all campus operations and activities.  Housing, food, medical care, and other emergency provisions will be made as needed.

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Utility Failure:

In case of power outages during disaster situations, these procedures should be followed:
1. Do not light matches or other flames inside buildings. Gas lines may be damaged and explosions or fire could occur.
2. If you are trapped in an elevator, do not panic. Personnel will arrive as soon as possible to assist you.
3. Stay away from downed power lines and broken high-temperature waterlines.
4. Shut off the gas and electricity in your assigned work area.
5. Report major problems to the Campus Electrical Shop at 2431.

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Personal Security Checklist:

Observing the following guidelines will help you avoid crime situations:
1. Always lock your car and trunk. Store valuables out of sight in your trunk.
2. Never leave keys in your car or "hide" a spare key in a wheel well or bumper.
3. Never leave your car/apartment keys, purse, backpack, or other personal items unattended.
4. Carry car keys separately from house keys. Never put your name or address on your keys.
5. Lock your bicycle in racks outside campus buildings (not to trees or railings); use a U lock or case-hardened lock and chain. Take easy-to-steal items (helmet, pump, bottles, quick-release seat, etc.) with you.
6. Engrave your bike frame and wheels with your driver's license number to discourage theft.
7. Us well-lit walkways at night, walk in pairs or groups, or call University Police at extension 3000 for an escort to your car.
8. Report suspicious activities or persons to University Police at extension 3000.
9. Lock the outside door of campus offices when (a) leaving after work, (b) the office will be unoccupied during the work day, or (c) working alone at night or on weekends.

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Flood:

1. If you are in low lying areas, immediately move to higher ground.
2. Follow directions from the BYU-Idaho Police, your Emergency Building coordinator and local government authorities.
3. Prepare to render volunteer aid to evacuees coming to the university seeking higher ground (this will be many of the citizens of Rexburg).

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