How Do I Produce Communication Materials?

Marketing Options

All marketing materials on campus need to be approved by the University Relations Branding & Marketing Assistants before they are put up. You can email them your designs at branding@byui.edu or submit them by filling out the On-campus Marketing Approval Submission Form for approval before anything is printed. This saves you time and money.

Below is a list of all the pre-approved marketing materials that you can use on the BYU-Idaho campus. Each one includes a step-by-step guide to producing and then getting approved for different options to advertise on campus. Simply refer to whichever option you are using and follow the instructions.

If you have questions, you can always contact the Marketing Assistants at 208-496-3110 or branding@byui.edu.

Note: If you are an IBC company, these instructions will be slightly different. Please contact a Marketing Assistant for specific directions.

Posters 

Posters are 11x17 or 13x20 and are hung on the walls in buildings across campus in pre-approved locations. Posters are a common medium for campus promotion.

  1. Download the poster template 
  2. Download your organization's logo and place it in the respective spot on the template.
  3. Design your media with appropriate standards and submit to supervisor for approval if necessary
  4. Once the design is complete, send a PDF copy to branding@byui.edu for approval. One of the Marketing Assistants will email you back within 2 business days. Please include the the following information in your email: (1) PDF file of your poster (2) Digital Stamp Request (3) How many posters you are planning to print (4) Where you will be placing them. 
  5. Once you poster(s) has been approved, you will have to bring them to Biddulph 362, where the Branding & Maketing Assistants will stamp them. If you have recieved a digital stamp, you can skip this step.  
  6. Install them in the approved locations that will be listed in the approval email. 

Oversized Posters/MC Posters

Oversized posters are the 22x28 posters in the MC in the frames with rounded fronts or on easel stands. 

  1. Download the oversized poster template.
  2. Download your organization's logo and place it in the respective spot on the template.
  3. Design your media with appropriate standards and submit t to supervisor for approval if necessary.
  4. Once the design is finished, send a PDF copy to branding@byui.edu for approval. One of the Marketing Assistants will email you back within 2 business days. Note: Oversized posters also need to be scheduled for specific spots in the MC, so be sure to speak with a Branding & Marketing Assistant so they can get you a spot. Also, Oversized posters can be up for a maximum of two weeks, then taken down for at least a week and reposted for another 2 weeks if desired. Any oversized posters with expired dates are thrown away at the end of their display time. If you would like to keep the poster after it has been up, be sure to go back to the Info Desk to retrieve it.
  5. When you receive an email stating that your design is approved and your poster has been scheduled in an MC spot, you will print that email and bring it to the MC Info Desk with your printed media for installation. Oversized posters do not need a digital or physical stamp.

Kiosks

Kiosks are the 43.75x45 outdoor weather­protected posters in the three-sided covered stands in several different outdoor locations.

  1. Download the kiosk template.
  2. Download your organization's logo and place it in the respective spot on the template.
  3. Design your media with appropriate standards and submit to supervisor for approval if necessary
  4. Once the design is finished, send a PDF copy to branding@byui.edu for approval. One of the Branding & Marketing Assistants will email you back within 2 business hours. Please include the following information in your email: (1) PDF file of your email (2) How many kiosks posters you are planning to print (3) Requested dates and locations. Note: Remember, we hold a two-week policy for both Kiosk. Kiosks are posted for two weeks, and taken down for one week before going up again. If you wish to have you poster up for an extended time, please contact our office. 
  5. Once you have your approval, you can print out the posters. You will then take them to the Marketing Assistants at 360 Biddulph Hall-they will put them up for you. Note: Any kiosk posters with expired dates are thrown away at the end of their display time. If you would like to keep the poster, be sure to contact the Branding & Marketing Assistants before the day that your kiosk is to be taken down. 

 Large Format Printed Banners

Flexible, weatherproof signs for display that are 30x60 or 30x72 and are placed inside at a booth or outside on approved frames.

  1. Download the banner template.
  2. Download your organization's logo and place it in the respective spot on the template.
  3. Design your media with appropriate standards and submit to supervisor for approval if necessary
  4. Once the design is finished, send a PDF copy to branding@byui.edu for approval. One of the Branding & Marketing Assistants will email you back within 2 business days. Please include the following information in your email: (1) PDF file of your banner (2) How many banners you will be printing (3) Where you will be placing the banner(s). 
  5. Once you have your approval, you can print the posters and use the equipment needed. Please be sure to place them at the place or market or business. 

Flyers/Handbills

Small, printed flyers and handbills may be used as promotional handouts that are handed out at booths in the MC, distributed via mail, or placed on a department countertop for people to take.

  1. Download the flyer template 
  2. Download your organization's logo and place it in the respective spot on the template.
  3. Design your media with appropriate standards and submit to supervisor for approval if necessary

  4. Once the design is finished, send a PDF copy to branding@byui.edu for approval. One of the Marketing Assistants will email you back within 2 business days. Please include the following information in your email: (1) PDF file of your flyer. (2) The number of copies your are printing and handing out. 
  5. When you recieve an email stating that your flyer is approved, you can print them out. Flyers do not a digital stamp. 
  6. These types of media are meant for distribution at events, booths, and as internal or external methods of communication for your office/department. Note: Please be sure that you're only distributing them in person, and only in the MC. Do not leave stacks of flyers around campus. If you are going to place flyers in any campus office, please obtain permission to do so from that office prior to placement. 

My.byui Banners

Campus message banners are the digitals ads that employees and students see on my.byui.edu, audience and department web pages open for events and other announcements.

  1. Download the my.byui banner template and pay attention to the details outlined on that page about how to design a my.byui ad.
  2. As you finish the design according to appropriate standards, please refer to the instructions on the template page. Do not edit the text in the template outside of changing the words. Web Banners do not need a department logo, black bar or a digital.physical stamp.
  3. Once the design is complete, send a PSD or JPG copy to branding@byui.edu for approval. One of the Branding & Marketing Assistants will email you back within 2 business days. Please include the following information in your email: (1) The URL link that audiences can be transferred to if they click on your banner for more information (Note: This is essential to a web banner. We cannot post a web banner if there is not web page connected to it.) URL Links can be a social media page or school event/department page. (2) Target Audience (Students, Faculty, Online Students, Everyone, etc.) (3) Dates and Track that you would like to have the web banner on. Note: we have a two-week policy for web banners. A banner can be up for two weeks with three consecutive days. After the two weeks the web banner must be down for one week. If you wish to have your web banner up for an extended time, please resend us the web banner with the url link and the new request days after the one week has passed. We have two tracks to choose from: Monday, Wednesday, Friday and Tuesday, Thursday, Saturday. 
    If you do not include the above information, the Branding & Marketing Managers will make assumptions based on your web banner's information, which could potentially be incorrect. 
     
  4. When you receive an email stating that your design is approved, the web banner will be posted. 

Emails

University Communications sends an email to students and another to faculty. There is three email types: Notices, Advisories, and The Feed. Students and employees are responsible for the information contained in both Notices and Advisories.  The purpose of this email is to give organizations on campus the opportunity to send a message out via email (there is no other way for organizations to send an email out to everyone on campus besides this). Each office can send out one message per week (on either the Tuesday or the Thursday email).

  1. Write a headline that is up to 60 characters (including spaces) and two lines of text (up to 200 characters, including spaces). You may also include a URL that the message will link to from the email. This URL must be to a webpage on the BYU-Idaho website.
  2. Send all of this information to newsdesk@byui.edu. All requests must be submitted to this email before 4:45pm on the day prior to being included in an email. Please visit this page for detailed information.

Other Marketing Options

  • The school newspaper, the Scroll, sells advertising space in the paper. You can call 208-496-3730 or email scrollads@byui.edu for more information.
  • If you have an idea that is different from the above options, contact the Branding & Marketing Office to propose it. If it is significantly different it may need to be approved by Communication Council, which could take several weeks.
  • Posters on easels can only be used at events to specify the location of the event (for example, right at the entrance to the room where the event is going on). They cannot be used for any other marketing across campus.

If you have any questions about the above marketing options, please feel free to contact the Branding & Marketing Office at 208-496-3110 or branding@byui.edu.