Proposal Guidelines

We encourage students to seek out opportunities for their own experiential learning. In the past, students have produced and directed student-run productions, workshops, and field trips. If you are interested in proposing an activity or event not normally offered at BYU-Idaho, there are lots of resources available to you!

 

Resources for creating a proposal:

1. Attend Theatre Council meetings. Discuss what it is you would like to do, and brainstorm ways to make it a reality.

2. Speak to others who are interested in being involved in what you're proposing.

3. Review  the BYU-I Theatre Department Proposal Guidelines to help you create your proposal.

 


BYU-IDAHO THEATRE DEPARTMENT PROPOSAL GUIDELINES

(student productions, workshops, field trips and other projects)

(Downloadable PDF available soon)

WHO

·         State who you are (specifically who is submitting the proposal)

·         If there is a committee submitting the proposal, give the name(s) of one or two leaders to contact with questions

·         State who you are submitting the proposal to (Theatre Council, Head of the Department, etc.)

 

WHAT

·         State what you are proposing to do

·         EXAMPLES: Student production, Workshop, Field trip, Etc.

 

WHEN

·         Specify the semester

·         Give exact dates: Auditions, Performances, Registration, Travel, etc.

·         Provide times

 

WHY

·         Give reasons why you would like to do this activity.

·         How will it benefit students?

·         How will it benefit BYU-Idaho?

·         What need does it fill?

 

RESOURCES

·         Give a breakdown of what resources you plan on using/needing

·         EXAMPLES OF POSSIBLE RESOURCES NEEDED: Lights, Sound, Set, Space, Costumes, Props, Other departments or campus resources (AV Productions, Ticketing Office, etc.)

 BUDGET

·         Give a breakdown of what costs you anticipate

·         EXAMPLE OF POSSIBLE BUDGET NEEDS: Labor (payment for lights/sound/directing/etc.), Costumes, Sound/Music purchases, royalties, additional technical equipment rentals, Advertising (posters, etc.), Set items (includes paint, wood, other supplies), Ticket Office, Transportation, Hotel, Food, Production Photos

·         Specify if this event will create any revenue for the department. If the event is being ticketed, where will those funds go?

 

ASSIGNMENTS

·         Give the names of those who will fulfill certain roles in the project

·         EXAMPLES OF CERTAIN ROLES: Director, Stage Manager, Assistant Stage Manager, Costume Designer, Set Designer, Lighting Designer, Sound Designer, Graphic Designer, Choreographer, Makeup Designer, Fight Choreographer, Technical Director, Faculty Advisor, Facilitator (e.g. running workshop), Committee members, Counselors, Instructors, President

 

PRODUCTION CONCEPT IDEAS

·         If you have some ideas in mind for the nature/style of the production, or if you already have a production concept in mind, and feel that they would strengthen your proposal, share those ideas here.

·         EXAMPLES OF PRODUCTION CONCEPT SPECIFICS: Time Period, Style

 

CHALLENGES

·         What difficulties or challenges you anticipate?

·         Try to think of what concerns the Department might express, and address them in your proposal.

 

THANK YOU AND SUMMARY

SIGN AND DATE

·         Include contact information for those submitting the proposal

 

REMEMBER TO:

·         Proofread your proposal. Make sure that your proposal has correct grammar and spelling, and is free from typos.

·         Make your proposal professional. Use a standard easy-to-read font in a standard size.

·         Number your pages.

 

If you have any questions about how to write or submit a proposal, or who to submit it to, contact Judy Wilkins in the Theatre Office (Snow 126).