Important Note for Faculty

The Testing Center has used a computer system called SCOUT since 1971 and, as many of you are already aware, this system is failing. While this failure is mostly occurring behind the scenes, many faculty have already begun to see a marked uptick in missing or incorrect scores, missing student registrations, and administration difficulties in general. Unfortunately, due to the antiquated technology and nature of the SCOUT system, we are unable to repair these problems. 

In an effort to mitigate the risks associated with the deterioration of SCOUT we have acquired a remote proctoring tool called Proctorio. This tool directly replaces the need for SCOUT by proctoring students outside the physical testing center providing an appropriate solution to faculty members for the aforementioned complications.

Any exams that are currently proctored on a computer can be very quickly and easily transitioned to Proctorio. Exams that are on bubble sheets that have simple multiple choice, true/false and most essay item types can also be easily transitioned to ILearn and then be proctored through Proctorio. For your information, during the past couple semesters we have proctored over 35,000 exams through Proctorio at BYU-Idaho and have had remarkable success with the tool on campus and online. An added benefit of going to an I-Learn exam through Proctorio is that exam statistical reports similar to Examstat that helped so many faculty members will be available again.

To help faculty members avoid the inevitable problems that continue to accompany the failure of SCOUT, we strongly encourage all faculty to move their exams out of SCOUT by exploring other testing options as soon as possible. Doing so should prevent increasing stresses on faculty members and the students.

Faculty that continue testing with SCOUT in a paper/pencil format will need to hand check every exam for accuracy as it is impossible to forcast when SCOUT will score exams incorrectly resulting in incorrect grades for students.

Any faculty member that would like to use Proctorio for their courses will need to first make sure the exams are computer based and then complete the Proctorio Application at the following link (click or copy and past into your browser's URL).

FACULTY ONLY

https://webmailbyui.sharepoint.com/sites/ASRPA/Lists/RPA/Item/newifs.aspx

Click ”New” in the upper left corner to create a new application.

NOTE: To gain access to Proctorio, exams must meet the following criteria:

  1.    Key Assessments
  2.    Tied to common course outcomes
  3.    Should be common among faculty, sections and modes of delivery
  4.    No more than 5 proctored exams per course

If you have further questions regarding remote proctoring through Proctorio, please contact the Remote Proctoring team at RemoteProctoring@byui.edu.

Thank you for your patience and understanding as we attempt to implement a feasible and scalable alternative to the long-term use of SCOUT.  It is our hope that you and your students will have far fewer substantial issues as you transition to Proctorio if at all possible.

+Finding an Off-Campus Proctor

If your course is using off campus proctoring, and you are within 30 miles of BYUI, we request that you take your tests in the BYU-Idaho Testing Center. Otherwise, you will need to find an approved proctor.

What is a proctor?

 A proctor is a qualified person willing to monitor your exam. They have a responsibility to facilitate fairness and integrity during testing situations. If you are not able to take an exam at the BYU-Idaho testing center, you will need to make other arrangements with a qualified proctor or testing center.

 Who qualifies as a proctor?

·        Staff at an approved testing center

·         A teacher

·         A school or public librarian

·         A school principal or superintendent

·         An employed seminary teacher (not volunteer), seminary principal, or director of an LDS Institute

·         A guidance counselor or member of a counseling staff

·         A qualified Testing Center from the Consortium of College Testing Centers.

If the proctor is the student's relative, friend, tutor, supervisor, athletic (or assistant) coach, they may not proctor the exam.

Exams must be administered at the proctor's place of business never at the proctor's home or the student's home.

 

If you have any questions regarding suitable proctors, please contact Testing Services: 

E-mail (preferred)onlinetesting@byui.edu

Phone:  (208) 496-1760

Hours:  8 a.m. - 8 p.m. (Mountain Time) 


+Requesting an Off-Campus Proctor

How do I get my proctor authorized?

1) The student notifies BYU-Idaho that they have located a proctor

After you have found a proctor to administer your exam click on the button below and fill out the Proctor Request Form. Please respond to every item requested on the form. Incomplete or inaccurate information will cause delays in providing your proctor with permission to proceed with the exams. Please note, only ONE request is need for one class.

                                                 Proctor Request Form

Please allow 2 full business days for us to provide instructions to the proctor!

2) BYU-Idaho contacts the proctor

After you have filled out and submitted the proctor form, BYU-Idaho will respond to the Proctor with the instructions and passwords for the test and the student will be notified that they may now set a time and date for the test to be taken.  It is the student's responsibility to contact the proctor to set up an appointment to take each individual exam. Proctors or testing centers may charge a fee to administer the exam which the student is responsible to pay. Please remember to give us two full working days to contact the Proctor. Please remember that we are not in the office on weekends and Holidays. 


+Proctoring Other Universities exams in the BYUI Testing Center

The Brigham Young University-Idaho Testing Center provides proctoring services to individuals that need to take an exam offered through another institution or organization. 

To make arrangements for your test to be proctored at the BYU-Idaho Testing Center please contact:

BYU-Idaho Testing Services
525 South Center  STOP 0780
Rexburg, Idaho 83460

onlinetesting@byui.edu
Phone: 208-496-1760