General:

For the majority of students, on-campus positions can be found on the Student Employment Job Board. For additional job information and tips visit Seeking Employment.
  • Application of classroom learning into the workplace
  • Develop as a professional disciple leader
  • Ability to gain real world experience
  • Opportunity to give back to the University
  • Networking
  • Close proximity
  • Assist in graduating debt free
With the transition to the new HR/Payroll system, Workday, all students will complete new employment paperwork in Workday through the new employee onboarding process. For instructions on this process, please select your student type below:
Domestic Student
International Student
Workday is the University’s HR/Payroll system that is responsible for hiring, time tracking and payroll. Workday increases the individual employees’ visibility for personnel and payroll records, including pay stubs, and employment history. Click to learn more about Workday and view tutorials.
The Human Resources office can provide a verification of employment or termination with a signed release form by the employee. The typical turnaround time for completing a verification request is 24 to 48 hours. A request can be made via fax, e-mail, or in person to the following:

Fax Number: (208) 496-1703
E-mail: humanresources@byui.edu
Office: 226 Kimball Building
  1. Download the Workday app from the App Store on any mobile device.
  2. Open the app and select the gear in the top in the top left corner.
  3. Enter the following information:
    1. Tenant: byuhi
    2. Web Address: www.myworkday.com
  4. Click the save button in the top left corner
  5. Select the BYU-Idaho logo
  6. Set a 6 to 8-digit PIN for security purposes
Before you are able to change your name with the University, a new social security card will need to be assigned. This can be done with the Social Security Administration Office in Idaho Falls. Once a new social security card has been acquired, it will need to be brought to the Human Resources Office, 226 KIM, and then to Student Records and Registration, 190 KIM.

New Hire:

Before students may begin working on campus, they must complete the new hire onboarding process. For instructions on this process, please select your student type below:
International Student
Domestic Student
It is required by employment law that employment eligibility be authorized with proper identification. Click for a list of acceptable documents. Please note that these documents must be the original and one document from List A OR one from List B and one from List C are acceptable.
Federal law requires employment eligibility verification through original documents only. These original documents are required in order to complete the Employment Eligibility Verification Form I-9. Please see the complete list of acceptable documents.

Employment Policy:

International students please review the section below for additional information.

The eligibility requirements to work on campus include the following:
  • Admitted to BYU-Idaho as an on-campus, degree-seeking, fully matriculated student;
  • Students may begin working 30 days prior to the beginning of classes
  • Must be at least 16 years’ old and,
  • Reside in Idaho during employment.
Students are NOT eligible to be employed at BYU-Idaho as a student employee when:
  • Employed by any other employer affiliated with or sponsored by The Church of Jesus Christ of Latter-day Saints.
  • Taking courses for post-graduation (post-baccalaureate) purposes.
Please refer to the official Student Employment Policy for additional information on eligibility requirements.
To work as a student employee during on-track semesters, a student must carry at least 6 credits to qualify and meet the IRS guidelines for the student employee FICA exemption.
On-campus, degree-seeking, fully matriculated students (domestic and international) are eligible under the University Student Employment Policy to work during their on-track semesters for up to 20 hours a week in one or more positions. Student employees are not to exceed the 20 hours a week unless during a peak week as defined within the policy.
Student employees are not to exceed 20 hours a week in one or more positions on their on-track. See the official Student Employment Policy for additional details for working on-track.
On-campus, degree-seeking, fully matriculated students who are off-track can work the same hours as the on-track students or as follows:
  • Domestic students are eligible to work in one approved internship or vice president approved position for up to 40 hours.
  • International students are eligible to work in an approved internship or vice president approved position for up to 40 hours or in a combination of jobs (not to exceed a total of 40 hours a week) where no exception is necessary.
Students may only work in these positions once (for one academic period) in each academic year (fall semester to fall semester). Summer session is considered an academic period for student employment purposes.
On-campus, degree-seeking, fully matriculated students who are off-track can work the same hours as the on-track students or as follows:
  • Domestic students are eligible to work in one approved internship or vice president approved position for up to 40 hours.
  • International students are eligible to work in an approved internship or vice president approved position for up to 40 hours or in a combination of jobs (not to exceed a total of 40 hours a week) where no exception is necessary.
Upon graduation from BYU-Idaho, student employees are eligible to continue working until the end of the pay period in which graduation occurs. Please see the payroll calendar for specific payroll beginning and end dates.

International Students:

Note: A social security number is not required until employed on-campus. International students are required to apply for and receive a social security number when they begin working for the University. An official employment letter and application form are required in order for the Social Security Administration office to assign a social security number. Click for a step-by-step process for obtaining a social security number.
On-track international student’s MUST NOT exceed 20 hours in a work week to maintain compliance with government regulations and the University policy. If an international student employee works more than 20 hours in a work week his/her F-1 visa status will be removed.
Off-track international students are eligible to work in an approved internship or vice president approved position for up to 40 hours OR in a combination of jobs (not to exceed a total of 40 hours in a work week) where no exception is necessary.
If a permanent residency status is gained, the permanent residency card will need to be brought to International Services in 276 MC and Human Resource in 226 KIM. Each department will update the change in citizenship status on your official records.

Time & Payroll:

Recording time is done within Workday unless you are employed with facilities in which you will use the TMA system. To track your time in Workday please see the step-by-step tutorial.
Paychecks can be received through the following methods:
  • Direct Deposit: Every other Friday your paycheck will be deposited into the assigned bank account(s) as set up in Workday. Click for step-by-step instructions to set up Payment Elections (direct deposit) within Workday.
  • Pick Up: On or after each pay day your paycheck will be at the cashier’s window in the Kimball building. Your I-Card is required for pickup.
Submitting time is done within Workday. The frequency in which time is to be submitted is determined by your supervisor and/or department. However, all time must be submitted by 11:59 p.m. on the Sunday before payroll is due. This allows supervisors enough time to approve time worked before payroll runs. Click for a step-by-step tutorial for submitting time.
Student employees are paid on a bi-weekly pay schedule of every other Friday. View the 2016 Bi-Weekly Payroll Calendar.
Student employees are encouraged to clock in and out at the beginning and end of each shift. However, there are cases where students will have to enter time later. Click for step-by-step instructions on how to enter time. If the pay period has passed please send all dates and times worked to Marilyn Nielson at nielsonma@byui.edu.