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Office of Special Collections and Records Management
David O. McKay Library
Brigham Young University-Idaho
Special Collections is the repository for the non-current records of the University as well as for related organizations within the campus community. Special Collections functions as a research center on the history of the institution and the activities of its students, staff, faculty, and alumni. The records of student, faculty, and staff organizations form an important part of the campus's historical legacy. The following guidelines will assist members of organizations in identifying those portions of their files that are appropriate for preservation in the Special Collections. In some instances it may be more appropriate for the organization to keep these records in the office. Consult with a Special Collections Librarian before weeding and reorganizing such records when determining how best to store archival information in an office.
Items to be transferred include:
Records that should not be transferred to Special Collections include:
Materials should be transferred in the order in which the records' creator maintained them. A letter briefly identifying the materials and describing the activity to which they relate should accompany the transfer.
This list is intended as a general guide. If there are questions about records not listed here or questions about the retention or disposal of specific record series, please contact a Special Collections Librarian. For more information on transferring records, visit the Campus Records Management website.