Judges Packets:

Your judging information will come to you in the form of a ‘Judge's Packet' a week before the Conference. It will either be personally delivered to you or your campus mailbox. The packets will contain the Important Judging Information Sheet, Rubric Awarding Criteria Sheet, Map/Session Schedule/Performance Program, Rubrics, and Abstracts. To view the sheets in judges packet click the button bellow..

The type of information you will receive depends upon which session type you will be judging. We currently have four project types, Poster Presentation, Oral Presentation, Written Submission, and Performing Arts. To learn more about these, look under the conference day tab.

The packets are created so that you can be adequately prepared for the day of the conference. Please read through your packet before conference day. Think up questions to ask the students you will be judging to better understand what they have been working on throughout the whole semester.

If there is by chance something missing from your judges packet or you have questions concerning your packet, please contact us immediately.


We are in the process of asking departments to create better and more specific rubrics for their students. We currently have multiple rubrics which can been viewed through clicking the button below. 

Honest feedback is one of the best things you can offer these students. Explicitly identify and positively reinforce what was done well. Constructive feedback should be specific and clear, not general and vague. Prioritize your feedback and be descriptive rather than evaluative. We have created the rubrics to be up to your interpretation with how you rank and provide feedback to the student.

If your rubric does not match the project you are judging, please use it to the best of your ability so that the student can have feedback. If you feel it is impossible, either contact us before the conference or come talk to us at the information desk at the conference and we will try to find a better rubric if we have one. If neither of these work, please continue to use the rubric. After the conference, please bring up the issue about how you did not have a suitable rubric to your department chair and we can press harder for a more specific rubric.


On the rubric there are multiple areas for feedback and comments. Please write your thoughts down for the students so they can understand what they are doing well and how they can improve. You will notice that there are three different rankings for the projects, developing, proficient, and professional. 

You and your judging partner will also need to decide which project is the best in the session. However, we ask you to judge the projects individually first and rank them separately. After going through and doing this, we then would like you to get to together and make a decision. The reason being is that in your session there might be multiple professional projects or no professional projects. Best in session does not mean they get first place or are the only professional project in the session, it just means they are the best project in their group.

When you are finished with you feedback, either bring it back to the judges desk or fill it out online. We will sort it and fill out the physical feedback we receive online. If you are judging and oral session, you will be required to fill out the feedback online. If you wish to dispose of the rest of your judges packet, we are more than willing to take that for you as well. 


Conference Day:


To check in, visit the judges check-in booth at the conference and pick up your name tag. This allows us to know which judges have arrived and to make sure all the judges arrive.


If you are judging Poster Presentations, go to the I-Center judge's booth to check in. The projects you will be judging are located in the I-Center courts. The map in your judges packet can help you locate where the projects are.

If you are judging Oral or Written Presentations, go the Taylor Atrium judge's to check in. The projects you will be judging are assigned to different rooms located in the Taylor and the MC. The schedule in your judges packet will list the time your session is starting as well as what room it will be held.

If you are judging the Performing Arts Presentations, go to the Kirkham. There will be a conference staff member there to give you your name tag as well as answer any questions you have. The Live Performance presentations are often held on a day separate from the conference.

Project Types:

Poster Session: You will work together with your judging partner to judge a set of related poster presentations. After reviewing the posters, lling out the rubric, and recording feedback, you and your partner will need to come to a conclusion for what rank you are going to put each project under. You will also need to decide which project was the best in your session.

Oral Session: Students will be allowed ten minutes to present their projects and three minutes to answer your questions. After that time there will be an additional two minutes for you to nish recording feedback while the next stu- dent sets up his/her presentation. You will also need to work with your partner judge to decide what rank each project falls under. There will be an usher in the room with you to keep track of time and to collect your feedback following all the performances. At the end of the session, you and your partner need to decide on which project was the best in your session.

Written Session: Written sessions will be conducted just like oral sessions, but instead you will receive their written piece before the conference day. Before coming to the conference, you need to read over their piece and prepare questions to ask them after they present it to you.

Performing Arts Session: Performing arts session typically consist of music, dance, and theatrical performances. This portion of the conference is held on a separate day in the Kirkham building. For each set of performances, there will be separate sets of judges. You will be on a panel of judges. Following the performances, you and your fellow judges will be able to ask the performers questions about their choices during their performances. When this is through, you and your fellow judges need to decided what to rank each project.

Judge's Schedule:

Poster Session:

4-4:30 pm: Arrive to the conference and check in. Please do not begin judging until 4:30 as some of the students may still be setting up. This is the time for you to ask us any questions you may have and to review your given abstracts.
4:30-6:00 pm: This is your allotted judging time. Plan your schedule accordingly so that you can visit each of the projects in your session as well as being able to give them a fair judging.
6:00-6:15 pm: This is the time for you to make your nal decisions with your partner judge and the time for you to give your feedback to us. All feedback needs to be turned in by 6:15pm.
6:15-7:00 pm: Students take down their projects at 7. This allows you to have time to go view other projects.

Oral/Written Session:

4-4:30 pm: Arrive to the conference and check in. Oral sessions of cially start at 4:30pm. We ask you to arrive early so the session can start promptly. If you have any questions for us, this would be the time to ask.
4:30-6:30 pm: This is the duration of the oral sessions. You will have time following each project presentation to ask questions as well as make judgements and write down comments.

Live Performance:

5:30-6:00 pm: Arrive to the conference and check in. There will be a member of conference staff there to answer any questions you may have.
6:00-8:00 pm: This is the duration of the live performances. Depend on how many submissions we receive, this time could be longer or shorter. You will have time to write down questions and comments in between performances.
8:00-9:00 pm: This time is designated for Q&A with the performers. You can ask them questions about their performances to better understand their choices.