Before the Conference
As you read over the abstracts in your session, you might want to prepare appropriate questions to assess the skills of student presenters. Some of these questions could focus on how the research or creative process has changed the students' academic outlook, while others could focus on probing the depth and breadth of the students' understanding.
General rubrics have been developed for appropriate sessions. The rubrics address the following three questions:
Become - How convinced am I that the student is becoming a professional?
Share - How effective was the communication of the student with the audience?
Defend - How much ability did the student show when responding to questions and how knowledgeable were the answers?
As the expert judge in your discipline, you will need to interpret your rubric to meet specific professional criteria relevant to that session. If you wish to suggest a discipline-specific rubric, please follow the conference theme of "Become, Share, Defend" and submit your changes, before the conference, to email@example.com.
Approximately one week before the conference you will receive a packet containing the following:
- Abstracts of the projects to which you will be assigned
- Appropriate rubrics
- Locations of posters or oral sessions
- A follow-up survey.
Hold on to this packet and bring it to the conference. You will use it during the judging process.
The location of the sessions that you will be judging will be included in your Judges Packet. Leave any personal items at the coat and bag checks.
You will work together with other judges to judge a set of related poster presentations. After reviewing the posters, filling out the rubric, and recording feedback, you and your fellow judges will need to come to a consensus on the session winners.
Students will be allowed ten minutes to present their project and three minutes to answer questions. After that time there will be an additional two minutes for you to finish recording feedback while the next student sets up her presentation. One judge in the session should take charge of timing and stop any presentation that exceeds the time limit. After all oral presentations are complete, direct the audience to leave the room.
Judges of written sessions will receive the submissions they will be judging one to two weeks before the conference. It is the duty of the judges to judge each submission, offer feedback, and deliberate with their partner judges to determine the first, second, and third place submissions. The top three submissions of each written session will be on display at the conference during the poster sessions.
Live sessions typically consists of music, dance, theatrical performances, and art. Judges should be aware that some of these sessions (mainly art and theater) will be judged before the day of the conference, for convenience sake. The top three submissions in these pre-judging from each session will be displayed at the conference. Judges in this session have the option of coming to the conference day.
RETURNING THE JUDGES PACKET
After selecting session winners and recording feedback for all entries in the session, please return the Judges Packet to the Registration Table. It is very important that you end your sessions on time and that you deliver your packets as promptly as possible.
If your schedule allows, please visit other posters and presentations.