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As of Monday, February 17th, registration and abstract submissions are open.
Please follow this link and complete the required forms. You will be asked to submit the title of your work and a brief summary or scientific abstract (350 words max) that explains your research. You will also find a place to indicate the type of session you want to be in (poster/oral), the academic discipline that best describes your work, and what you plan to do during your presentation (PowerPoint presentation, perform a song, demonstrate a model, etc.). Abstract submissions close Friday, March 14th.
Which Session Should I Choose?
-Oral vs. Poster vs. Live Sessions.
There are three types of sessions that students can choose from at the R&CW: Oral, Poster, and Live Sessions. Students may be confused at the differences between the sessions and which one should they choose for their work. Below are descriptions for each type of session. It should be noted that we encourage students to present in the most commonly accepted medium of their field.
Oral Sessions normally begin on the day of the conference at 5:00 pm and run to 6:30 pm, each divided into 15-minute segments. Each presenter will have 10 minutes to present their research and 3 minutes to answer question for a total of 13 minutes per presentation with 2 minutes in between presenters allowing for the next set-up. Oral presenters normally utilize a TEC Console (a computer with a projector) to help communicate their project.
Generally there is not time to read a paper verbatim and an abbreviated, visual presentation is normally the best alternative to display your research. While Oral presenters are not required to use anything to aid their presentation, a Power point or other appropriate visual aid will help. For further questions, talk with your mentor about what type of presentation would be most appropriate for your discipline. Students who present in Oral Sessions will be grouped with those of a similar subject matter. Each session will be limited to around 6-7 presenters per session. The public is invited and welcomed to come and view the Oral presenters.
Poster Session set-up runs from 12:00 pm - 2:00 pm on the day of the conference with the public welcome from 2:00 pm-5:00 pm and judging happening from 3:00 pm-5:00 pm. Poster sessions include any type of physical project built (Mechanical Engineering to Fashion Design to Art projects) or posters used in detailing your research project (these can vary in size). All of your team members (or just you) do not have to be present while the poster session is open to the public from 2:00 pm - 5:00 pm; however, at least one member of your team (or you personally) must be at your display from 3:00 pm until you have been judged. At 5:00 pm the Poster Session will be taken down to make room for the conference reception that will take place in the same room at 6:00 pm. If you do not show up to remove your project at 5:00 pm the Conference Staff will remove you project for you and it may be thrown away. Pins, clips, and fasteners will be provided to help display your posters, if you require more than these you must note what additional materials will be needed when you submit your research abstract (additional materials make include electrical outlet, extension cord, TV, easel, table, etc.).
Students who present in the Poster Session will be judged in smaller groups with work that is similar in nature to theirs and will have the opportunity for judges, the public, and potential employers to witness and question students about their work.
Live Sessions are normally limited to Music, Dance, and Theatre majors who perform their own work and can vary in time depending on the amount of time is required to perform their piece. The allotted time for Live Sessions normally run from between 2:00 pm - 5:00 pm and individual presentations are based upon the projects needed time. Individuals are placed in sessions according to their discipline (i.e. Dance with Dance, Music with Music) and are judged accordingly. If the presenters need any special accommodations for their project please notify us while submitting your project abstracts and we will work hand in hand with you to make sure that your needs are provided for within reasonable limits.
Students who present in Live Sessions have an opportunity to present their work before a larger audience and have their work critiqued by professionals on a professional level.
Please watch the video below for additional instruction.