Welcome to the Research and Creative Works Conference Page

We are currently working on updating the site with new information about the conference. 

Classroom visits are one of the ways we communicate and inform participants, mentors, and others about the conference. Classroom visits usually take about 5 minutes.  

Depending on the needs of your class, these visits can serve a few different purposes, including: explaining the benefits of participating in the conference, showing students how to register, inviting students to attend the conference, and answering any other questions your class might have.

Click here to sign up for your visit! 

FAQ Page

  Conference Day (Thursday Poster Session) Schedule:

Set up time                                                 2:00pm-4:00pm

Conference Begins                                       4:30pm

Judging Concludes                                       6:30pm

Associate Dean Judging Commences             7:00pm

Clean-up Time                                            7:00pm

(Please do not clean up before 7pm to keep the conference professional. If your judges have already come by, take the opportunity to see other projects)

Feedback                                                   Will be available with your original submission on the RCW website and hard copies will be given to department heads

Conference Day (Thursday Oral and Written Session) Schedule:

Arrive at Taylor Building                                   4:00pm

Sessions Begin                                                4:30pm

Sessions Conclude                                           6:30pm (or as soon or as late as your presenters are finished) Feedback                                                                   

Will be available with your original submission on the RCW website and hard copies will be given to department heads

Live Performance (Wednesday) Schedule:

Dress Rehearsal                                            12:00pm-5:00pm

Performance Begins                                       6:00pm

Performance Concludes                                  dependent upon how many submissions we have

Feedback                                                      Will be available with your original submission on the RCW website and hard copies will be given to department heads    

  Mentors:

-You are responsible for communicating with your student in making sure that:

-the student has a professional abstract submitted to our database before the submission deadline

-the student is in the most appropriate session and presentation type (live, poster, oral, written) for their project                  

-the student has the most correct rubric assigned to their project                  

-The student's project is professional, aesthetically appealing and inviting

-Rubrics -When your student submits an abstract to the conference, they should select a rubric during that submission process. If there isn't a rubric to select or one that fits the project, we are still waiting on your department to send us a more specific rubric. We will be receiving specific rubrics over the next few semesters. Please help us by meeting with members of your department to create the rubrics. Thank you.

-You are responsible for making sure the student's project is ready to be presented and that the student is prepared to present to students and judges

-Projects should be professional, aesthetically appealing and inviting -How do I become a Mentor?

-Students are required to get their own mentors -Mentors are welcome to invite students to present

-Mentors are welcome to invite or assign their classes to present

-"How do I see my students' feedback from judges?"

-The student has access to the feedback on the Website attached to their original submission. They can show you themselves, or you can create a mentor login and view the feedback

-"Why do I have to make a new login? Why can't I use my BYU-I login"

-Our database is not associated with the BYU-I database. You can use your same BYU-I login information, but you do have to create a new account. We are sorry for the inconvenience.

-What is the Associate Dean's Award?

-The AD Award is for students with outstanding work. Only one student per conference will receive this award and will be funded to present their submission at a professional or undergraduate conference somewhere is the U.S.                  

-The student's mentor must nominate their student to be eligible for the award

-To qualify for the Associate Dean's award, students must create a video of their project to submit to the ADs. The video doesn't have to be professional quality. The video is due the Monday morning before the RCW Conference

-The ADs and their judges will review the videos and choose students to judge at the Conference -During the Thursday 4:30pm-7:00pm and Wednesday 6:30 Conference times, the Associate Deans will be viewing the projects they have selected from the video submissions. Oral, Poster, Written and Live submissions are accepted.

-For more information, please email rcw@byui.edu or call ext. 1152. We are not always available for calls, but leave a message and we will get back to you as soon as possible.    

Judges:

-Are there any trainings? What if I can't make it to the trainings but want more information?

-Judges Trainings are held the few weeks before the conference. Dates are listed on our website and emailed to you in the form of a google doc where you can type in your name at the time you will be coming.

-If you cannot make it to any training days but want training, please email rcw@byui.edu and we can set up a time to talk on the phone or meet with you personally to train you or give you more information.

-How do I become a judge?

- Email rcw@byui.edu and volunteer or inform your department chair so he or she can send us your name along with the other judges needed from your department

-How does the RCW staff get judges?

-We request a number of judges from the Department Chairs based on how many judges we needed in the previous semester. If we need more judges, we'll request them as soon as we can.

-We rely completely on the Department Chairs to send us our judges in time for the conference. If we do not receive enough, then some students will not be judged.

-How do I get my judging information?

-We will bring you a 'Judge's packet' a few days before the Conference with the students abstracts and rubrics and information about being a judge

-What are the new rankings?

-Participant: Student did not meet the requirements on the rubric and needs to continue work on their project. The feedback and lack of check marks will show student where they need improvements

-Developing: Student met some of the marks on the rubric, but was not yet at a Professional level. These students still need to make improvements on their work, but are in a developing stage. Students are encouraged to present more than once in the conference. This will give them the opportunity to develop their skills and graduate from 'Developing' to 'Professional'. Most students should fall under this category.

-Professional: Student met most, if not all of the categories on the rubric. Judge feels that students project, presentation of the project and work behind the project are at a professional level. Few students will receive this award.

-Associate Dean's Award: Student was nominated by their mentor, submitted a video of their project, and was judged by Associate Deans at the RCW Conference. For a student to be nominated, their project should meet every category on the rubric and even beyond. Only one student per semester will receive this award.

-What is the Associate Dean's Award?

-The AD Award is for students with outstanding work. Only one student per conference will receive this award and will be funded to present their submission at a professional or undergraduate conference somewhere is the U.S.                  

-The student's mentor must nominate their student to be eligible for the award

-To qualify for the Associate Dean's award, students must create a video of their project to submit to the ADs. The video doesn't have to be professional quality. The video is due the Monday morning before the RCW Conference

-The ADs and their judges will review the videos and choose students to judge at the Conference

-During the Thursday 4:30pm-7:00pm and Wednesday 6:30 Conference times, the Associate Deans will be viewing the projects they have selected from the video submissions. Oral, Poster, Written and Live submissions are accepted. -For more information, please email rcw@byui.edu or call ext. 1152. We are not always available for calls, but leave a message and we will get back to you as soon as possible.

-Judging with wrong Rubrics

-We are in the process of asking departments to create better and more specific rubrics for their students. If your rubric does not match the project you are judging, please use it to the best of your ability so that the student can have feedback. Or, come talk to the RCW staff at the information desk and we will try to find you a better rubric if we have one. We will be receiving rubrics from departments over the next few semesters and you can help us by meeting with members of your department to create the more specific rubrics that we need. Thank you.

-We thank you for your service over the semesters. We could not do this without you!    

Students:

-Please act professional ­- When is the Conference?

-The Thursday before finals week every Semester at 4:30pm. The Live performance is the Wednesday night before Conference Thursday at 6:30pm

- Can I come and watch?                  

-Yes. Please come and see our presenters in the I-center, Taylor Building, and the Kirkham

-"Nobody comes to the conference or sees my project"                  

-Invite your professors, classmates and friends to see your presentation                  

-We advertise the conference, but it is your responsibility to invite people to see your work.

-We highly recommend that you invite representatives from businesses, internships, and Graduate schools that you are interested in to see your project - Students are required to get their own mentors

-Do I need to sign in?

-Poster presenter:  No, all of the information you need will be waiting for you at your booth space. You may ask questions at the RCW info desk after looking through your FAQ sheet

-Oral and Written presenter: Yes, the information you need will be at the RCW Info desk in the Taylor

-Live presenter: Yes, all the information you need will be located at the RCW info desk in the Kirkham

-When can I leave?          

-7pm. If your judge has already come by, take the opportunity to view other projects. Please do not clean up so that we can keep the conference professional.

-What materials are provided?

-Chairs: are provided to all poster presenters. They are located in the back corner of the I-Center Basketball courts -Black Clips: will provided to all students that wish to hang there posters or other materials on the blue curtains behind their space. The clips are located near the entrance to the I-center courts.

-Tables: need to be REQUESTED AT TIME OF SUBMISSION otherwise, a table cannot be guaranteed

-Electricity: needs to be REQUESTED AT TIME OF SUBMISSION otherwise, electricity cannot be guaranteed

-Easels & TVs: These cannot be requested at any time through the RCW staff or website. You must provide your own.

-Heavy Projects: if you project weighs more than 250 lbs., please inform us before the abstract revision deadline. We may need to put plywood under your project to protect the floors.

-Large projects: Please inform us upon submission if your project will be larger than 10 ftx10 ft. We will need to provide you a larger space.

-Oral and written presenters will have access to a Mac or PC computer (please be prepared for either) and a projector

-Live performers will need to email us upon submissions about their needs regarding instruments, music stands, props, etc. that they cannot [provide on their own. Light and Sound and a tech crew will be provided.

"Can I lean my poster against a wall?"

-No. There are no walls behind any project space. If you have a poster, you must provide your own easel (if it is a table easel, don't forget to request a table in your submission) or use our black clips to hang it on the blue drape behind you

-How can I talk about the Conference on my resume?                  

- Participated in the BYU-Idaho Research and Creative Works Conference                  

- Recognition of 'Professional' at the BYU-Idaho Research and Creative Works Conference

- Presented research about how the body reacts to depression in the BYU-Idaho Research and Creative Works Conference -Received an award from the Associates Dean's for my work in the BYU-Idaho Research and Creative Works Conference

- How many times can I present in the conference?

-You can present every semester until you graduate. We highly recommend that you present more than once at the Conference to improve your professional presentation skills and build your resume.

-What should my presentation space look like?                  

-We recommend you attend the Career Fair to see how a professional presentation should look -Make it look inviting, appealing and interesting. You have 10 feet of space, don't make it look empty

-You may or may not use an actual poster in the I-center. Do whatever best represents your project

-In the Oral sessions, it is recommended to use a power-point, but you are welcome to do what you feel is best for your project

-Why is there no more 1st, 2nd and 3rd place?

-Our Associate Deans have discussed the best way to award the RCW participants and they decided, along with the RCW staff, that the best way to award the participants would be the new system we have put into place. In the past, many students from certain sessions deserved 1st place, but only one was awarded it. Now, multiple students in a session can receive Professional, which is the equivalent of 1st place. In other sessions, no students deserved 1st place so now, every students can receive the award of 'participant' or 'developing'

-What are the new rankings?

-Participant: Student did not meet the requirements on the rubric and needs to continue work on their project. The feedback and lack of check marks will show student where they need improvements

-Developing: Student met some of the marks on the rubric, but was not yet at a Professional level. These students still need to make improvements on their work, but are in a developing stage. Most students should fall under this category.

-Professional: Student met most, if not all of the categories on the rubric. Judge feels that students project, presentation of the project and work behind the project are at a professional level. Few students will receive this award.

-Associate Dean's Award: Student was nominated by their mentor, submitted a video of their project, and was judged by Associate Deans at the RCW Conference. For a student to be nominated, their project should meet every category on the rubric and even beyond. Only one student per semester will receive this award.

-What is the Associate Dean's Award?

-The AD Award is for students with outstanding work. Only one student per conference will receive this award and will be funded to present their submission at a professional or undergraduate conference somewhere is the U.S.                  

-The student's mentor must nominate their student to be eligible for the award

-To qualify for the Associate Dean's award, students must create a video of their project to submit to the ADs. The video doesn't have to be professional quality. The video is due the Monday morning before the RCW Conference

-The ADs and their judges will review the videos and choose students to judge at the Conference

-During the Thursday 4:30pm-7:00pm and Wednesday 6:30 Conference times, the Associate Deans will be viewing the projects they have selected from the video submissions. Oral, Poster, Written and Live submissions are accepted.

-For more information, please email rcw@byui.edu  

Oral and Written Sessions

-How long do I have to present?

-10 min presentation, 3 min Q&A with judges, 2 min transition time between presenters

-Can I leave when I'm done presenting?

-No. To keep a professional and respectful environment, we ask that you arrive at 4:30 and leave after the last presenter

-Can I have guests come watch me?

-Yes, but we ask they also be respectful by staying quiet, arriving on time and staying for the full session.

-If they must leave, we ask that they leave between presenters, never during presentations

-Written Submissions:

- Submit your written work as an attachment to your submission on our website. Your abstract can be a summary or description of your work, how you came to write your work, or whatever you feel is best. We will need the written work attached by the end of the abstract revision period. This way, we can get your work to your judges so they have time to read it before the conference

-At the Conference, you will present like an oral presenter. Your judge has already read your work, so we don't recommend reading to them for your presentation. Give more information about your written work. Maybe what you plan to do with it, how you came up with the idea, or anything else you feel is applicable.