Withdrawing from BYU-Idaho

THE DECISION

Students considering withdrawal from BYU-Idaho need to research and understand the impact of withdrawing.  Withdrawal can effect student employment, a housing contract, financial aid, scholarships, admission status for a subsequent semester, insurance coverage, and academic career.  Students should consult with parents, spouse, or other significant persons prior to making a decision.  For International students, withdrawal can also impact visa status. International students need to contact the International Student Office (KIM 290) prior to making a decision. 

Look for alternatives. For example, you may be eligible for financial assistance or on-campus employment that may relieve financial pressure. The Counseling Center or your bishop may be helpful in helping you sort out homesickness or other overwhelming situations. The Career and Academic Advising Center (KIM 250) can offer guidance and direction regarding academic and career decisions.

ENROLLMENT DEFERMENT

If you desire to return the next semester, you must submit an “Enrollment Deferment" to the Admissions Office (KIM 120).  Otherwise, your enrollment status will discontinue, and you will be required to reapply. To defer enrollment without reapplying, the following conditions should be met:

1. Be admitted as a regular day school student the semester prior to requesting deferment
2. Be admissible to BYU-Idaho.
3. Submit the “Continuing Student Enrollment Deferment Application” before the application deadline of the semester you want to return.

Note: This deferment is for one semester only. You must re-enroll at the university in your assigned track semester immediately following your absence. Students who plan to interrupt their studies for more than one semester should contact the Admissions Office for appropriate re-application materials. Students leaving to serve LDS missions should ask the Admissions Office for an “LDS Missionary Admission Deferment Application.”

FINANCIAL AID

• Students who are withdrawing due to a lack of funds should visit the Financial Aid Office (KIM 100) to determine if there is financial assistance available to them.

 

• Students who have received financial aid during the term of withdrawal may be required to repay all or part of the aid received.  Withdrawing could also jeopardize a student's future eligibility for federal student aid at BYU-Idaho and may require the student to petition for a reinstatement of your eligibility.

 

• Exit Counseling is required to withdraw for students who have received student loans. This explains the student's rights and responsibilities regarding the loan. A student will generally have a six-month grace period before repayment must begin. If the student returns to school at least half time, he may request a repayment deferment.

 

• For assistance regarding the impact of withdrawal on student financial aid, contact the Financial Aid Office:  100 Kimball, (208) 496-1014, or financialaid@byui.edu.

ACCOUNTING 

Refunds and Charges:  A $60 processing fee will be charged to all students who withdraw from school. The Registration Deposit will be used to pay this fee. After the first week of school, students will be charged for the classes for which they are registered until they officially withdraw from school, even though they may not have been attending the classes.  If payments for tuition and fees exceed the charges, the overpayment will be used first to pay any outstanding Federal financial aid and school debts. The refund will then be returned to any scholarships and grants received by the student; the remaining balance will be mailed to the student within 30 days of withdrawal. Refer to the Catalog under "Financial Policies" for further detail or visit the Accounting Office (KIM 130) for more information.

 

Federal Title IV Financial Aid:  If you have received a Pell Grant, the date of your withdrawal from BYU-Idaho will determine if you have to pay some of that grant back to the government. Your withdrawal date will also affect the amount you will owe on Stafford Loans you may have received. You may also owe money to BYU-Idaho.You will have to pay any unearned balance owing on the Pell and the balance owing on your Stafford Loans. The date of your withdrawal will determine the amount of Federal Aid, which has been earned by yourself and by the school. Any refund (unearned amount) from the school will be applied in the following order: (1) Stafford Loans which will be mailed directly to the bank, (2) unearned amount which you owe for the Pell Grant, (3) debts still owing to BYU-Idaho, (4) scholarships/grants, and (5) balance to the student.To see how your withdrawal will personally affect you financially, come to the Accounting Office before you make the decision to withdraw.

STUDENT EMPLOYMENT

Students withdrawing from BYU-Idaho lose their eligibility to be employed in any on-campus positions. Students withdrawing from classes but continuing their internship position are not affected by the withdrawal.Students with financial difficulties should consult with the Student Employment Office (KIM 244) to explore possible options rather than withdrawing from school.

STUDENT HOUSING

Procedures for withdrawing students living in on-campus housing:

• Check out of dorms within 72 hours of the withdrawal date.
• Pick up checkout information from the housing office and arrange a time to do checkout.
• Students are charged for the time resided in on-campus housing and a termination fee.

 

Procedures for withdrawing students living in off-campus housing:

• Immediately inform manager of the withdrawal.
• Closely examine the terms of the housing contract and pay particular attention to responsibility for selling of the contract.
• If the student decides to remain in their housing unit, a “Non-student Commitment” must be signed. These forms are available in the Housing Office (KIM 196).

HOW TO WITHDRAW

Once a student has made the decision to withdaw, it can be done in one of two ways:

• Drop all classes online.  As soon as you drop all of your classes you are considered withdrawn from school. Be careful not to drop all of your classes unless your intent is to withdraw. If you are changing classes, first add your desired class prior to dropping the undesired class. Call the Student Records and Registration Office, if you need help.

 

• Withdraw in person at the Student Records and Registration Office in (KIM 190).

WITHDRAWAL DATE

The withdrawal date is the date you drop your last class to zero credit. Changing your last class to an audit is a withdrawal. If the date of withdrawal is different from the date that you dropped your class, you must contact the Student Records and Registration Office at (208) 496-1001. Verification is required to enter any date other than the date of the last class dropped.