Micrograde Job Aid

1. How to Set up Your Class
2. To import Student from the Web (watch the animation)
3. How to Manually Add Students
4. How to Import Scores
5. How to Enable students to view their grades online.


To Set Up Your Class
Step 1. Name Your Class
1. Click inside the Class Name text box and enter the class name for your MicroGrade file. (Example: Math102)

NOTE: MicroGrade will automatically save this file for you in the location where MicroGrade was installed.

2. If your class has multiple grading periods, enter a title for the first grading period in the Grading Period Name text box. (Example: First 9 Weeks)

3. Click on the Next button to continue.


Step 2. Set Class Preferences
1. Click on the radio buttons to select a grading method and display format for student names.

NOTE: MicroGrade includes a variety of additional preferences that will be available to you when you are finished with the Quick Start feature.

2. Click on the Next button to continue.

Step 3. Set Grade Standards
1. Click on the Set Grade Standards button to review the grade standards MicroGrade has created for you.

NOTE: You can change the default settings to reflect what will work best for you and your students.

2. Once you have selected your desired standards, click on the OK button.

3. Click on the Next button to continue.


Step 4. Add Categories and Assignments
1. MicroGrade allows you to organize all your assignments within categories.
Click on the Add Categories and Assignments button to enter category and assignment information for your class.

2. To add categories, click on the Add Categories radio button. Type the name of the category in the Category Title: text box and an abbreviation in the Abbrev: text box. Click on the Enter button.

NOTE: Category abbreviations are optional.

3. To add an assignment within a category: First, select a category from the list in the upper left corner of this window by clicking on it. Second, click on the Add Assignments radio button. Third, enter the Assignment Title, Abbreviation, Maximum Score and Date in the appropriated fields. Click on the Enter button.

NOTE: Assignment abbreviations and dates are optional.
To edit a category or assignment, first select a category or assignment from the list in the upper left corner of this window by clicking on it. Second, click on the Edit Existing radio button and make the desired edits. Click on the Enter button.

4. Once you have entered your categories and assignments, click on the OK button.

NOTE: Entering all of your categories and assignments at this time is optional.

5. Click on the Next button to continue.

NOTE: The instructions above correspond to the Grade by Total Points Grading Method selected in Step 2 of the Quick Start process. If you selected the Grade by Percentage Weights Grading Method and need additional assistance, please refer to the MicroGrade manual.

Step 5. Add Student Records

1. Student records can be entered manually or by using MicroGrade's File Genius import feature. We suggest entering a few sample students to familiarize yourself with MicroGrades user interface.

2. Click on the Add Student Records button to begin entering student information.

NOTE: A last name and a first name are required for each student.
You can return to the Student Record dialog at any time to enter additional information.

3. After you have entered all of your student's information, click on the Finished button.

4. Next, the Congratulations! You have completed the steps to create your new class dialog will appear. View this dialog to familiarize yourself with MicroGrade's user interface.

5. Click on the Finished button to begin working with your new class.


To Import Students from the Web
1. Go to https://spencer.byui.edu/cgidev/html/CLASS.htm

2. Choose the correct term and year on the top right side of the page

3. Dot the selection which reads “Micrograde (Last name, first name, 4 digits of SSN, and Email address separated by TABs)” then Click Submit

4. After clicking SUBMIT the data will appear on your browser. Click File - Save as. This will allow you to save it to a file on your PC. The default name will be "SRRCLASST.PGM." Change the name, directory and change the Save as type to "Text file (*.txt)", then click OK.

5. Click Save

6. In Micrograde, go to Students – Import Students – Micrograde. Browse to the text file you just saved, select it and click Open.

7. A small dialogue window appears. Click Yes.

8. Click OK on the next dialogue window. Then click finished on the following dialogue window.

 

To Manually Add Students
1. From the Students menu, choose Student Records.

2. Click on the Add Students radio button in the bottom right corner of the dialog.

3. Click inside the Last text box and then type the student's last name.

4. Click inside the First text box and then type the student's first name.

5. If you need to use a middle initial or middle name, type a space to separate the first name and middle initial or middle name.

6. The remaining information in this dialog is optional.

7. To add the student's name and specified information to the class, click Enter.

8. To continue adding students' names, repeat steps 3 to 5.

9. To save the information, click Finished.

NOTE: Click on the Edit Active Students radio button to modify existing student records.


To Import Scores
1. MicroGrade uses student ID's to match students with their scores in the import file. You cannot, therefore, import scores if you have not assigned a unique ID number to each student in your class. MicroGrade cannot assign ID's to students while importing scores.
The import file for scores must be formatted in a text file and does not require an import header. The file format for importing scores must contain two or three columns (the third column is optional) as in the example below:

13425 [Tab] 120 [Tab] e&L
14234 [Tab] 115 [Tab]
36473 [Tab] 100 [Tab] e

38471 [Tab] 130 [Tab] L

2. The first column must contain the student's ID and the second column must contain the student's raw score. The third column, if present, can contain excused (e) and/or late (L) flags. Separate each column by a tab and end each record with a hard return.

3. After formatting the import file in a word processing program, close and save it as a Text or Text Only file.

4. To import the Text or Text Only file, open the MicroGrade program and open an existing class.

5. From the Scores menu, choose Import Scores. From the Get Assignment To Be Scored From Import File dialog, click on an assignment to be scored and click OK.

6. If the assignment has been fully or partially scored, an alert dialog will appear. Click Cancel to stop the import process. If you wish to continue, click OK.

7. From the Select a File of Scores to Import dialog, select your Text file and click OK.

8. As the import file is being processed, MicroGrade will list progress or errors on-screen. IDs and score errors are listed with a brief explanation of each error.

9. When you have finished reviewing the error list and are satisfied with the import, click the Finished button.



To enable students to check their grades online
1. In addition to the traditional way of conveying grading information via printed reports, WebGrade enables you to make MicroGrade reports accessible to your students over the Internet. The WebGrade feature includes three main elements: (1) the Upload Reports option under the WebGrade menu in MicroGrade on your local computer, (2) Chariot's WebGrade Internet site located on a server (computer) at Chariot Software Group where you can view your reports, post notices and e-mail students and (3) Chariot's eClassInfo Internet site www.eClassInfo.com where students with a password assigned by you (see Student Records) can login and view the reports that you have uploaded to the web. Before uploading reports, ensure that you have an Internet connection and that ID and WebGrade passwords have been assigned to your students.

2,. From the WebGrade menu, choose Upload Reports.

3. When the WebGrade Reports dialog appears, enter a reports title. The reports title does not appear on any of the reports but appears on the eClassInfo web page to identify each upload. A report from the same class and period will replace a prior report from that class and period. If you are uploading reports from more than one class or from a different period in the same class, give each report a unique title so your students can easily locate the report for their class.

4. Use the check boxes and radio buttons to select the reports and options desired.

5. Individual report headers can be entered by clicking on the Edit Header buttons associated with each report. The Edit Header button to the right of the Report Title enables you to enter a main header that will appear below the title and above the list of reports.

6. Click on the Upload button in the lower right of the dialog.

7. A progress bar will appear while the report(s) information is initially written to your MicroGrade folder.

8. If you have a Web browser with a connection to the Internet and your modem is on, MicroGrade will start your browser and a login page will appear.

9. If you have not created an account, click on the Create Account button. You will be asked to enter the following information: (1) MicroGrade serial number (if you don't know yours, look in the About MicroGrade option under the Help menu), (2) name, (3) school, (4) zip code, (5) login name (your choice), (6) e-mail address, (7) password (your choice) and (8) the name that you want to give your web page within WebGrade. When done, click the Finish button.

10. If you have already created an account, just enter your login name and password and click the Login button.

11. A new web page will appear with two text boxes. The first box will contain the location and name of the file created in step 5. Perform the following steps to complete the process of uploading (transferring) your report(s) from your computer to your WebGrade page located on a server (computer) at Chariot Software.

12. Highlight all of the text in the first box and press Ctrl-C to copy it.

13. Click in the second text box and press Ctrl–V to paste the text there.

14. Click on the Upload File button.

15. A new page will appear notifying you that the process was successfully completed. Click on the Continue button.

16. When the WebGrade Reports Index appears, you can do any of the following:

        go to the page where students access your WebGrade information by clicking on the link in the upper part of the Index page,

        click on the Notice button to the right of the report title to post notices which will appear when students access your reports,

        click on the Status button to the right of the report title to determine when the report was uploaded,

        select the E-mail Students option in the Action drop-down list to email or print student IDs, passwords, and the web page    
         address where reports can be found.

        select the View Reports option in the Action drop-down list to access a page with links to each individual report,

17. Click in a checkbox to the far right of the report title(s) and then click the Delete button to remove the uploaded report(s). Once you delete a set of reports, it will no longer be available for students to view.