Hours: Monday-Friday, 7 AM to 11 PM; Saturday 11 AM to 11 PM - Call us: (208) 496-1411

What is Office 365?

Office 365 App Launcher - Outlook

Office 365, one of the public cloud-based services offered by Microsoft, is a software as a service (SaaS) suite that includes not only the personal computer versions of Office, but also mobile versions and the server services needed to connect them.  

Because Microsoft is turning to a model of "Evolution not Revolution", you'll see constant minor changes in the interface.  Learn to embrace change.  You'll notice this when you sign in to your @byui.edu email through the browser.

  • We launched Outlook (email) in 2014.    
  • We launched OneDrive (storage) in 2015.  

Watch for other potential Office 365 products to be added in the future.

What's the difference between Office 365 and Office 2013?

It's not always totally clear what the difference is between Office 365 and Office 2013, or even whether or not there is a difference. Well, we'd like to clear it up!

In the past, Microsoft Office versions were generally denoted with a year, and referred to that way, too, i.e. "Have you upgraded to Office 2007 yet?" "No, I just can't get used to the ribbon, so I'm going to stay with Office 2003 until my IT guy forces me to migrate."

Office 2013 continues in that tradition and can be thought of as the "classic" Office suite: applications that you may launch from something like a desktop icon, available offline, and part of a continuum of familiar products that some have used for decades.

All BYU-Idaho employees should have Office 2013 installed on their work computer (assuming you're using Windows).  You also have access to Office 365.  

At BYU-Idaho, we have an Office 365 subscription that includes 5 installs of Office 2013 per user. This option gives us a lot of flexibility. Let us manage your campus-licensed version on your work PC while you decide where to install the other 5 using your Office 365 credentials.

The online versions of Office products are stripped-down versions of the "classic" installed applications; for example, Excel Online does not have the full feature set of Excel 2013, but they are receiving feature updates and enhancements regularly.

So ultimately, comparing Office 365 and Office 2013 isn't exactly a 1-to-1 comparison. You can have an Office 365 plan and use Office 2013 regularly, or you can have an Office 365 and only use Office Online. It will depend on your personal working style.


Classroom Training

  • Storehouse of Knowledge - IT Series (Add to Calendar)
    • Every Wednesday at 4:00.  
    • All classes held in MCK190.  

Self-Paced Training

Learn your way around Office 365

Get Started with Office 365

  • With Office 365 you can create and share documents, check email, have online meetings, and work from anywhere on virtually any device.
  • We're already signed up for the service.  Just use your username@byui.edu to sign in at http://portal.office.com.  You'll then be redirected to the familiar BYUI LOGIN page.  
  • The first thing you see is the Office 365 home page.  From here you can start working on documents and email.  
  • Our Office 365 plan includes the latest version of Office for up to 5 PC, Mac, or mobile devices.  This is above and beyond the license that should already be in use for your main campus computer.  
  • Because Office should already be installed on your campus computer, you should already have access to Word, Excel, PowerPoint, OneNote, and Outlook.
  • To get started, open a document in an app like Word or Excel.  Work on your document as usual.  And when finished, save it to OneDrive for Business; which appears as "OneDrive - BYU-Idaho".   
  • With your documents in OneDrive, you get 1TB of cloud storage, your files are secure, and you can get to your work from any device at any time.
  • Another benefit is sharing.  Instead of emailing different versions of attachments, you can share your actual document with other people.  Choose "File" then "Share" and invite others to view or edit the document.  The people you share with can see and edit your document right away, without installing Office.  You can even see each others' changes as they happen.  
  • To communicate with others throughout the day use Outlook to check your email, look up contacts, and update your calendar.  Do the same from the road using your phone and mobile devices.  
  • There's a lot more you can do with Office 365.  But this is a good start.  To learn more click the ? anywhere in Office or visit the Office 365 Learning Center today.

Features and Availability

Feature Testing Available
Enterprise-grade Email: 50 GB Mailboxes are a 100x increase from our previous limit of 500 MB.  For more information about Mailbox Size click here. x
Attachments: Link to files instead of attaching them.  Change permissions from "read only" to "edit". x
Declutter Your Inbox: Train less important messages to be read later. x
Ignore "Reply All": Tired of hearing folks say, "Me, too" in a message thread?  Click "Ignore" to mute the conversation. x
Cloud Storage:

Chat: Communicate instantly with document collaborators using Lync/Skype. x
OneNote Tasks: Write a to-do list in OneNote and easily convert it to tasks with deadlines and reminders in your Outlook calendar. x
Better Presentations: Check out Sway, a cloud presentation software integrated with Bing image search. x
Scribble Conversion: Help OneNote detect which of your chicken scratches belong together with the lasso tool. x
Power Map: Convert rows of data in Excel into images. x
Better Charts/Graphs/PivotTables: Use "Quick Analysis" in Excel to see all of your options. x
Better Fill: Excel now offers "Flash Fill" to automatically recognize any changes you are making and do the rest for you. x
PDF Editing: Use Microsoft Word to open, edit, and re-save as PDF. x
Collaboration: Everyone can edit a document at the same time in Word, PowePoint, or Excel.  
  • Office ProPlus
    • The latest version of WordExcelPowerPointOneNoteAccess and Publisher installed on up to five PCs or Macs and up to five mobile devices like iPad, Android and Windows tablets. 
    • Click here for more information on home computer use.
  • Office Online
    • In-browser editing, collaboration and co-authoring




  • Your voicemail is now provided by Cisco Unity instead of Microsoft Exchange.
  • You will receive voicemail notifications in your email box.  
  • Missed Calls notifications only appear on your Cisco phone, not in your email box.
  • To access your voicemail from a Cisco phone, press the "messages" button on the phone and enter your pin.
    - If you do not have a pin setup enter 123456 when asked.  You will then be prompted to choose a new one.
  • To access your voicemail from a different phone, dial 496-0510 and press * at the menu. You will be prompted to enter your extension and PIN.
  • If you are having trouble receiving voicemail in your mailbox, contact the help desk (x9000).


  • If you use the EMAIL tab in myBYUI to check your email online, you will notice an enhanced user experience.
  • If you normally browse directly to owa.byui.edu the new address would be http://outlook.office365.com
  • For more information about Outlook Web App (OWA) click here.

Pertinent URLs

Personal Microsoft Account BYU-Idaho (Organizational/Institutional) Account
office.microsoft.com mail.office365.com
outlook.com outlook.com/byui.edu
skydrive.live.com  outlook.office365.com




Hours: Monday-Friday, 7 AM to 11 PM; Saturday 11 AM to 11 PM - Call us: (208) 496-1411