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How to archive folders from Outlook 2013

Archiving in Outlook 2013

Archive Your Files Manualy:

Archive Selected Emails Immediatly

  1. Go to the File tab
  2. Info > Cleanup Tools > Archive... 
  3. Select the file that you want to have emails archived from, if you want to archive email from all files select your name (the top element on the list).
  4. Choose what date you want to start archiving emails before.
  5. Choose the location of your "archive.pst" file. This is the location on where the archived emails are stored  (usually c:\Users\netID\Documents\Outlook Files\archive.pst)
  6. Click OK then check on your main page to make sure that a folder has been created for your Archives


Setting Outlook to Automatically Archive Old Emails:

Emails that meet specific criteria will be put into the archive automatically 

  1. File
  2. Options
  3. Advanced > AutoArchive Settings...
  4. Be sure to check the "Run AutoArchive every" box and set the time interval that you would like to use
  5. Choose the location of your "archive.pst" file (usually c:\Users\netID\Documents\Outlook Files\archive.pst)
  6. This page can also be used to delete old emails automatically, however this may not be suggested.


Accessing Archives

Generally when you archive you'll see that archive in the left navigation area in Outlook.  If, for whatever reason it's not there, here's how to access it:

Outlook 2013

  1. File
  2. Open & Export
  3. Open Outlook Data File
  4. Browse to the location of your "archive.pst" file (usually c:\Users\netID\Documents\Outlook Files\archive.pst)