Microsoft Outlook is the main email service used on-campus. Whether you’re using Outlook version 2010, 2013, or 2016 on your Windows computer, these steps should prove useful for you.


Setting Up Outlook on Campus

If you login to a campus computer with your credentials, you should only have to open Outlook and click through the setup prompts. It should automatically recognize and populate the requisite fields with your email address.

NOTE: If asked for a username, be sure to use  username@byui.edu, which is usually different than your email address.


Setting Up Outlook off Campus

Adding a New Account

1. Open  Outlook.

2. Select  New.

3. Choose a name for your profile. When you have decided, type in the name and select save.

4. A window will appear asking you for your email account information.

  1. Ignore the  Your Name and  Password fields and just type your email address in the appropriate space.
  2. Select  Next.
  3. A pop-up window will appear asking for your username and password. Type in your  username@byui.edu (which is usually different than your email address), then type in your BYU-I password. 

NOTE: Your username is what you use to log in to  byui.edu site. Attach it to  @byui.edu to connect correctly.

5. Outlook will now configure your profile. This may take a few minutes. Once the configuration is complete, click  Finish on the popup that appears.

6. A pop-up will appear asking you to choose a default profile. Select the name of the profile you just created.

7. Select  Options and check the box that says  Set as default profile.

8. Select  OK.

9. Outlook may ask for your username and password again. Follow step 4.C  by making sure to use the  username@byui.edu and password format.

10. Check the Remember my Credentials box if you so choose. This will enable the computer you are using to remember you next time you log on. If this is not your personal computer you may want to skip this step.


Adding a Secondary Account

1. Open  Outlook.

2. Select  File followed by  Add Account.

3. Ignore the  Your Name and  Password fields, same as before, and type your email address.

4. Select  Next.

5. A pop-up will appear asking for your username and password. Type in your  username@byui.edu (which is usually different than your email address), then type in your BYU-I password.

 


Changing the Office Theme

1. Open  Outlook.

2. Select  File.

3. You will have two options:

  • Select  Office Account to change settings for all computers attached to your account.
  • Select  Outlook Options to only change settings for the computer you are using. 


Creating an Email Signature

1. Select  File.

2. Select  Options.

3. Select  Mail.

4. In the  Compose Messages tab, select  Signatures.

5. When the  Signatures window opens, select  Email.

6. Select  New; type a name for the signature you want to create.

7. In the  Edit Signature box, type in your new signature and format it to your liking.

8. Select  OK.

 


Automatically Adding a Signature to Messages

1. Select  File.

2. Select  Options.

3. Select  Mail.

4. In the  Compose Messages tab, select  Signatures.

5. Under  Choose Default Signature, choose the signature you wish to make your default.

 


Applying Stationery or Backgrounds to a Message

1. Select  File.

2. Select  Options.

3. Select  Mail.

4. Select  Stationery and Fonts.

5. On the  Personal Stationery tab, select  Theme.

6. Once inside the  Theme Window, make any changes as desired.


Setting an Automatic Reply for when You’re Out of Office

1. Select  File.

2. Select  Account Information.

3. Select  Automatic Replies.

4. Select  Send Automatic Replies.

5. In the window that appears, choose the options you’d like to use.

NOTE: This feature requires a Microsoft Exchange Server account.


Inserting a Picture into an Email

1. Select the  Compose button to create a new message.

2. Select  Insert.

3. Select  Illustrations.

4. Depending on your needs go ahead and select any of the following:  Pictures, Online Picture, Shapes, Smart Art, Chartor  Screenshot.

5. Follow the given prompts, and then type and send your email as you normally would.


Adding Holidays to Your Calendar

1. Select  File.

2. Select Options.

3. Select Calendar.

4. In  Calendar Options, select  Add Holidays.


Sharing a Calendar

1. From the  Outlook Homepage, select  Calendar.

2. Go to the  Share Group.

3. Select  Email Calendar.

4. If you have a  Microsoft Exchange Server account, select  Share Calendar; otherwise, select  Publish Online.