New Full-Time Employee Checklist

Workday Onboarding

You will receive a one-time login to Workday via email to complete the Workday onboarding process. All steps must be finished in one sitting.  

  • Welcome to Onboarding
  • Enter Personal Information
  • Change Emergency Contact InformationWhat to do next (Read instructions and then click "submit" to continue the onboarding process)
  • Review Documents (Read through each document to understand the implications and then select "I Agree")
  • Complete Federal and State Withholding
  • Conflict of Interest or Conflict of Time Commitment Declaration statement
  • Make Payment Elections       
  • Complete Form I-9 Section 1: Employee Information and Attestation
  • Edit Government IDs
  • Enter Contact Information

Human Resources Office

  • Complete Section 2 of the I-9 (Bring appropriate forms of identification: https://www.uscis.gov/i-9-central/acceptable-documents)
  • Fill out a paper W-4
  • Request Parking Permit Authorization form in order to obtain your permit from Parking Services (Additional information provided in next section)
  • New Employee Orientation (Typically on the Wednesday after your start date. Only applicable for Full-time employees)
    • Benefits Office - (208) 496-1711, benefits@byui.edu

On Your Own

  • Create Username and Password for mybyui: https://web.byui.edu/Username/CreateUsername.aspx
  • Complete Privacy Training: To accress training, login to mybyui and select the employee tab. Scroll down the select Privacy and Information Security Training (To pass requires a score of 100%)
  • Notify your Department Chair or Supervisor when the Privacy Training has been completed. 
  • Fire and Safety Training - http://www.byui.edu/university-operations/security-and-safety/fire-safety
  • Employee Picture - Jeff Smith, (208) 496-7232 (MCK 358)
  • Obtain BYU-Idaho I-Card/Proxi Card - Bursar Office, (208) 496-1900 (KIM 130)
  • Turn in authorization from to receive parking permit - Parking Service, (208) 496-3030 (KIM 150H)

Supervisor Authorizations

The following sections are to be completed by your supervisor. Be sure to direct your supervisor to complete these items. 

  • Accounting - Approve cash fund and signature authority; Accounting Office, (208) 496-1900 (KIM 130)
  • Grant access to special systems (if needed) To locate the approval, login to mybyui and select the employee tab. Scroll down and select Supervisor approval For Access To Special Systems 
  • Keys - Request security for employee at this link: http://www.byui.edu/university-operations/facilities-management/access-control Locks & Keys, (208) 496-2551
  • Credit Cards or Purchasing Cards - Valerie Gutierrez, (208) 496-1901 (KIM 290)
  • Long Distance Calling Cards - Peggy Gibson, (208) 496-1921 (KIM 130)

Supervisor Assignments

  • Dress & Grooming - Review appropriate dress standards and any specific requirements
  • Safety - Provide safety training including exits and first aid stations or supplies
  • Job Description - Review job responsibilities and departmental practices and procedures
  • Time & Attendance - Review leave policies, time and attendance reporting practices, and availability of payroll notification at www.byui.edu/financial-services

Additional Resources