Hiring Temporary Employees
Temporary employees can be employed for up to 14 weeks with line management approval. Longer periods of time require President's Council approval using the job requisition process in Workday. On-Call employees who work sporadically can be used on an ongoing basis with line management approval. If there is any job related training required (i.e. authorization to drive BYU-I vehicles, FERPA training, online training, etc.), wages must be paid for the time spent.
Student employees become ineligible for student employment at the end of the pay period in which they graduate. However, they may transition to a temporary employment status following the standards listed above. These situations should include consideration of the total number of hours worked by an individual because it is important that temporary employees do not exceed a maximum of 1,500 hours per year. The full policy regarding temporary employment can be found in the University Policies on the Human Resources webpages (2.2 L. Temporary Employment).
1. To request a temporary hire, email the following information for each hire to Human Resources at firstname.lastname@example.org:
- Temporary employee's full name
- Job Title
- Basic contact information (phone, email, etc.)
- Ward and bishop's information
- Supervisor for this person
- Hourly wage
- Payroll account code
- Start date
- Expected end date, if applicable
2. Human Resources completes a background check and an ecclesiastical endorsement (even for students who are transitioning).
3. Once completed, you will be notified and can then finalize a job offer (offers before this point are considered contingent only).
4. On or before the first day of work, the new employee must complete the Workday onboarding process, which includes bringing original forms of identification to the Human Resources office to complete the Form I-9 (if this paperwork is not complete, the individual cannot start working).