You can archive e-mail by saving it to a folder on your computer’s hard disk.

From the Tools menu, choose Services.

Click Add....

Select Personal Folders and click Add.

Click New....

In the Save as box, type a name for the Personal Folders file. Choose a folder location, and then click Save.

In the Name box, type the name you want to see displayed in the Folder List of Outlook for this Personal Folders file. The default name is Personal Folders. Select any other options that you want. For more information on an option, click the help button. Click OK.

After you create a Personal Folder, it will show up on the folder list within Outlook. You can drag and drop e-mail to it just as you would other folders. By doing so, you will be copying messages from your mailbox to your hard drive.