All domestic and international tours (as defined in "Same Day vs. Overnight Travel" policy) sponsored by the University will require a final risk review that shall occur within 48 hours of departure.
The review should be done by a party independent of those actually going on tour. Academic and performance tour reviews will be done by the Academic Administrator. The review should include accessing and evaluating information from each of the following sources where applicable:
An e-mail will be generated by the reviewing party indicating briefly the result of the review. A copy of the e-mail will be submitted to the appropriate vice president, the chairman of the Travel Committee, the Purchasing/Travel Director, and the Risk Management/Banking Coordinator.
If a significant threat is identified, a council should include the appropriate vice president or his designee, the tour director, a representative of Risk Management, the Purchasing/Travel Director and others deemed appropriate by the vice president. The vice president will make the ultimate decision regarding the disposition based upon the information available. The decision should be communicated to all necessary campus departments in a timely manner.