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Required vs. Non-Required Travel

Revised:  March 01, 2010

The grid below identifies which categories of student travel are allowable for various student travel purposes. "Allowed" travel is subject to proper approval as detailed in this policy and related procedures. "Allowed by exception" requires written approval by a vice president or his designee. "Not allowed" means there will be no exception.

Student travel is considered to be "required" if the travel is necessary for the student to fulfill the requisites of a course or to participate in an official activity, and the trip is organized by the University and involves the supervision of University faculty or personnel. For example, a geology class traveling to Southern Utah as a group, with its instructor, to fulfill a class assignment is required travel. Typically, this type of travel is included in the course syllabus. Conversely, if students were merely encouraged by the University to travel as a group in a private vehicle to attend a professional conference, such travel would not be considered to be required. This is true even if the University contributes to the expenses of the trip and/or a faculty member accompanies the student group. This policy does not address circumstances where students travel on their own to fulfill class assignments or to conduct research since this travel is personal to the students (See also "Waivers" policy).

  Academic Required Academic Non-Required Activity and Other Non-Required Student Employee Business
Same Day Allowed as part of a required academic program Allowed Allowed Allowed
Tour Allowed by exception Allowed by exception Allowed by exception Allowed by exception
Overnight (Domestic/Non-Tour) Allowed as part of a required academic program Allowed Allowed by exception Allowed by exception
International (Non-Tour) Allowed by exception Allowed by exception Not Allowed Allowed by exception