End of Year Memorandum


   Date: 1 November 2016

To: All Campus Personnel

From: Michael B Thueson, Purchasing and Travel Director

Subject: 2016 Year End Purchases


The end of the year is fast approaching and some departments/colleges are preparing to make purchases against the 2016 budget year. Typically, the number of purchase requisitions handled by our department increases significantly during this time. Due to the end of year demands, we ask your cooperation in generating purchase requisitions as early as possible.

For those accounts which require delivery of items prior to December 31st, please submit requisitions as soon as possible. For those requiring encumbrance before year end, but delivery can occur in 2017, please submit requisitions to our office before 5:00 p.m. on Thursday, December 1, 2016. Meeting this date should allow sufficient time for purchasing personnel to get clarification on requisitions prior to campus personnel leaving for Christmas break. We will do our best to process any requisitions received after the date noted above and encumber funds in this current year. Please contact our offices at ext. 2312 if you have questions or concerns about your needs.

If you have cash flow considerations that also need to be addressed, please coordinate with our office.