Brigham Young University - Idaho

BYU-Idaho departments may contact suppliers to determine specifications and are authorized to commit funds up to $1,000. However, no commitments are to be made by department personnel beyond that amount. University policy stipulates that unauthorized purchase commitments are the responsibility of the individual making the purchase and not the responsibility of BYU-Idaho. Therefore, we urge you not to act on any request in excess of $1,000 without a valid purchase order number issued by the Purchasing Department.

Mission Statement

Purchasing & Travel manages the supply chain of products and services for a diverse group of customers. This is accomplished in the following three ways:

• Maintaining and promoting TRUSTED business professionals who apply proven business skills and practices
• Creating strategic RELATIONSHIPS with customers and suppliers that bring the greatest benefit to the University and Church
• Leveraging TECHNOLOGIES AND BUSINESS PRACTICES that enable efficient procurement processes

 By fulfilling our Mission, we:

• -Determine best value in securing products and services
• -Meet University needs through timely purchases
• -Implement planning and controls to protect sacred funds

 Five Important Considerations

When considering a new supplier, BYU-Idaho considers five topics to be important. Your attention to them will help establish a meaningful relationship with us:

• Price

• Quality

• Service

• Performance

• Value

 Hours and Addresses

Business Hours

Monday through Friday (except legal holidays and designated University functions):
8:00 am - 5:00 pm

Delivery Hours

Monday through Friday (except legal holidays and designated University functions):
8:00 am - 12:00 pm
1:00 pm - 5:00 pm

Vendor Visits

Representatives are welcome to visit our office anytime during office hours. Since we are regularly on campus with requesters, appointments are encouraged.

Receiving Address

BYU-Idaho
Stores and Receiving
Attn: P.O. #R-_______
525 S. Center Street Stop 8015
Rexburg, ID 83460

Invoicing Address

BYU-Idaho
Accounts Payable
130 KIM
525 S. Center Street Stop 1620
Rexburg, ID 83460

Purchasing Address

BYU-Idaho
Purchasing & Travel Department
ASB 111
525 S. Center Street Stop 8010
Rexburg, ID 83460

Purchasing Values

BYU-Idaho Imperatives

• We must raise substantially the quality of every aspect of the experience our students have
• We must make a BYU-Idaho education available to more of the young people of the Church
• We must lower the relative cost of education

Integrity/Review/Compare/Update

We subscribe to the following National Association of Educational Buyers Code of Ethics:

1. Give first consideration to the objectives and policies of my institution
2. Strive to obtain the maximum value for each dollar of expenditure
3. Decline personal gifts or gratuities
4. Grant all competitive suppliers equal consideration insofar as state or federal statute and institutional policy permit
5. Conduct business with potential and current suppliers in an atmosphere of good faith, devoid of intentional misrepresentation
6. Demand honesty in sales representation whether offered through the medium of a verbal or written statement, and advertisement, or a sample of the product.
7. Receive consent of originator of proprietary ideas and designs before using them for competitive purchasing purposes.
8. Make every reasonable effort to negotiate an equitable and mutually agreeable settlement of any controversy with a supplier; and/or be willing to submit any major controversies to arbitration or other third party review, insofar as the established polices of my institution permit.
9. Accord a prompt and courteous reception insofar as conditions permit to all who call on legitimate business missions.
10. Cooperate with trade, industrial and professional associations, and with governmental and private agencies for the purposes of promoting and developing sound business methods.
11. Foster fair, ethical and legal trade practices.
12. Counsel and cooperate with NAEP members and promote a spirit of unity and a keen interest in professional growth among them.

 Innovation

We are constantly looking for ways to improve our procedures and methods. We also appreciate suggestions made by suppliers which lead to more efficient purchasing decisions. The value of significant effort expended by a sales representative in our behalf is always carefully considered when decisions to purchase materials and services are made.

Other Information

Parking

Parking is available on the North & West of the Auxiliary Services Building. Thirty minute parking can be found in limited quantities in most lots around campus. Temporary parking permits are available at the Kimball or in the Office of Purchasing.

E-mail

purchasing@byui.edu

Website

www.byui.edu/Financial-Services/Purchasing-and-Disbursements/suppliers-guide

Competition Required

Generally, orders require competition or justification for lack thereof. All purchases require the establishment of fair and reasonable pricing. Final discretionary authority rests with the Purchasing Department on what level of competition is required.

Invoices

Invoices should be sent directly to Accounts Payable, referencing the appropriate Purchase Order number.

Please call us if you have questions. Our general information number is 208-496-2312. Thank you for your interest in doing business with BYU-Idaho!