Final Trip Settlement

Revised:    January 24, 2013

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The online Travel Reimbursement Form should be completed within five working days after the trip is complete. Instructions regarding the completion of the form can be accessed on the help button located in the upper right hand corner of the form. Receipts must be turned in to the Accounting Office with the travel reimbursement page that will print automatically. The receipts will be reviewed and the travel processed if all needed receipts are included. An e-mail will then be sent to the traveler.

If the amount of a travel advance is more than the employee cash expenses reported on the T.A., the difference must be deposited at the Cashiers Office within five working days after return. Since an advance is considered a loan to the employee, the amount of the advance that is not either deposited or reported on the T.A. will become subject to deduction from the employee's paycheck.

If the cash advance amount is less than the T.A. expenses, a check or direct deposit reimbursement will be generated. If a check is generated, the employee can pick it up at the Cashiers Office after 2 business days.