Financial Aid Office Glossary


The term used to describe when financial aid has been posted on your awards page. When funds are awarded to you, you will get an automatic e-mail informing you that there has been a change made to your account. No action is necessary unless you anticipate accepting a student loan. These funds are not disbursed until that semester has started.


Cost of Attendance is the total cost to attend school for the academic year as determined by the school.


The Certificate of Eligibility is a form the Department of Veteran Affairs sends a student to verify their eligibility to receive educational benefits.


The term used to describe when your financial aid has become available and released by the Accounting Office. Normally when this happens, tuition will be automatically paid for (if it has not already been paid). Any remaining funds will appear in green on your Personal Account Summary page. If you have enrolled in e-refund, remaining funds will be sent to the bank account you provided.

Document Tracker

Your online account where the Student Financial Aid Office posts which documents are needed from you to complete your financial aid. This is found under the Finances tab on your MyBYUI account. Almost all documents posted will include a link to a printable document or instructions on how to obtain the required information. Documents that have been submitted to our office will take 7-10 business days to show as “received” on your Document Tracker.


Expected Family Contribution is the number that is used to determine your eligibility for federal student aid. This number results from the financial information you provided in your FAFSA application.


A program provided by the accounting office that allows a student to have their financial aid electronically sent to their bank of choice. For more information, speak to the accounting office.


Financial Aid Determination Date. This day is typically 2 weeks after the semester starts, but varies by semester. On FADD, the Department of Education and the University looks at how many credits a student is enrolled in and determines if they still qualify for their current award(s). This includes scholarships as well as federal aid. If a student is not taking the correct amount of credits, changes may occur to their aid.


Free Application for Federal Student Aid. This is an online application provided by the Department of Education where a student can apply for Federal Student Aid. This application considers a student for PELL Grants, Subsidized, Unsubsidized and/or Parent PLUS loans.

Federal Aid

Financial aid that has been award by the Department of Education and is determined by your FAFSA. This includes PELL grants, Subsidized loans, Unsubsidized loans and Parent PLUS loans.

Grace Period

the time period that generally begins after a student graduates, leaves school, or drops below six credits (half time) and ends on the day before the repayment begins. This time period is usually six months long. You are not required to make payments during the grace period.


The cost to borrow money. Interest is calculated as a percentage of the outstanding (unpaid) principal balance.


Lifetime Eligibility Used. Students may receive PELL grant funds for no more than 12 semesters of full-time enrollment or the equivalent. This is reflected as 600 percent of the student lifetime eligibility used. If you have questions about how close you are to the limit, you will need to contact your Financial Aid Counselor.


This is borrowed money that normally accrues interest and must be paid back at the timeline specified by the loan servicer. There are many different loans available either through the FAFSA application or through a private loan servicer and will be described later. Loans are borrowed money and not all loans are created equal and should be considered carefully before accepted.

Loan servicer

Loan borrowers are assigned a loan servicer after the first disbursement of their loan. You can contact your loan servicer if you have question about repayment, deferment, and/or forbearance. To find their contact information, log into The blue number next to each loan that you have accepted will link you to that servicer's contact information.


Military Federal Tuition Assistance, a benefit of up to 100% of tuition expenses paid to eligible members of the military.

MPN (Master Promissory Note) and Entrance Counseling

Students that are offered a federal loan must complete MPN and Entrance Counseling. These are federal documents that are only required if you anticipate accepting a student loan. MPN is your electronic signature and contract to the Department of Education that you will repay your student loans. Entrance Counseling is a questionnaire that explains the details of your student loans. You only need to fill these out once, not every time you accept a student loan.

PELL grant

Free aid provided by the Department of Education determined by financial need. This need is determined by the FAFSA.

SAP (Satisfactory Academic Progress)

Brigham Young University-Idaho is required to establish satisfactory academic progress (SAP) standards for its federal financial aid recipients in accordance with the U.S. Department of Education regulations. These standards ensure that only those recipients demonstrating satisfactory progress toward the completion of their educational programs continue to receive financial aid. Please visit our website to see the requirements for making SAP.

Subsidized vs. Unsubsidized loans

Both loans are provided by the Department of Education and are based on need. Interest on Subsidized loans accrues while the student is in school, but the interest is paid for by the Department of Education during this time. The student becomes responsible for paying the interest and the principle after they have either graduated or dropped below 6 credits for more than 6 months. Unsubsidized loans are similar; however the interest is not paid for by the department of education and accrues while the student is in school. The student becomes responsible for repaying the interest and the principle after they have either graduated or dropped below 6 credits for more than 6 months.

Tax Return Transcripts

This document is frequently requested for FAFSA verification. This document is the official IRS copy of your taxes as you originally filed them. This is NOT the same as the tax returns you are given when you file your taxes, Tax Return Transcripts must be obtained through the IRS. Federal policy states that we request Tax Return Transcripts to prevent fraud and guarantee accuracy.

Title IV authorization

Title IV funds are federal financial aid funds which include Pell Grants, Stafford loans, and/or Parent PLUS loans. Federal regulations require BYU-Idaho to automatically apply Title IV funds to allowable fees such as tuition, class fees, and room and board (if contracted with BYU-Idaho). Excess Title IV funds are created when the total amount of Title IV funds posted to your student account exceeds charges for tuition, class fees, and room and board. BYU-Idaho must obtain your written authorization to apply excess Title IV funds to any other prior or current session non-qualifying charges appearing on your student account within the same award year or loan period. Access to the Title IV authorization form can be found on your Personal Account Summary.

University Aid

Financial aid awarded by BYU-Idaho. This includes academic scholarships, need-based scholarships and department scholarships.


The processes required to confirm data that you have already reported on your FAFSA for accuracy. Students at BYU-Idaho that submit a FAFSA are randomly selected for verification. Documents that are requested will be posted on your Document Tracker and must be submitted to our office. It takes 6-8 weeks from the day that you submit your last completed and correct document to post an award.


Veterans On-Line Application is an official U.S. Department of Veteran Affairs website that enables service members, veterans, and their beneficiaries and other designated individuals to apply for benefits using the internet.